Office Manager; Part Time

As Office Manager, you are a key team member supporting the work of management and other staff. You are

responsible for clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day

operations of The Ground Guys of Carmel. Exemplifying our code of values, you show respect and courtesy to all

customers and employees.

You are adept with technology, organized, detail oriented, can anticipate needs, and complete important tasks

without being asked. You are self-motivated, thrive in fast moving environments, and can manage time to

effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers

and are able to effectively manage a variety of situations on a day-to-day basis.

Directs and coordinates the administrative services in the office such as:

• Microsoft Office (WORD, Excel, PowerPoint)
• Reports
• Mail/Post Office
• Appointments
• Answering the phone with “It’s a great day at The Grounds Guys, A Neighborly Company. This is ___. How may I help you?”

Performs QBO related tasks including:

• Billing
• AR/collections
• Payables
• Expense data entry
• Reporting of sales and payroll taxes

Works closely with the sales & production teams to ensure good flow of communication and data. This includes a variety of software, websites, documents, and reports to include:

• GGPro
• Microsoft Office
• Franconnect
• CES
• Career Plug
• Broadly

Performs personnel related duties by:

• Running hiring ads to ensure the company is always recruiting.
• Managing Career Plug and setting up interviews.
• Insuring payroll hours are turned in to the payroll company in a timely manner or does payroll in-house, whichever is directed by the owner.
• Creating hire packs (W-4, I-9), etc.
• Assisting with new-hire orientation.
• Ordering uniforms as needed. Keeps a small amount of inventory for new hires and replacements.

Manages social media:

• Facebook, Instagram, Linked In
• Responds to both positive and negative Google reviews

Helps with business safety program:

• Ensures safety meeting documentation is put in the safety manual
• Ensures OSHA log is up to date and accurate
• Assists in Workers Compensation Claims

Maintains office staff as needed by recruiting, selecting, orienting, coaching, and counseling/disciplining.

Becomes familiar with The Grounds Guys clients and employees.

Keeps office supplies in stock and orders as needed.

Keeps workspace organized.

Takes initiative to drive our Code of Care and abide by our Code of Values.