College Event Manager Job Zanesville area,Ohio USA,Management

The Zane State College Events Manager leads and oversees all college events, including signature, external, and internal events. This role reviews and evaluates event effectiveness college-wide and recommends improvements. The position manages event budgets, allocating resources effectively to achieve outcomes and maintain financial targets.

This is a full-time position for 40 hours. Requires the ability to occasionally work flexible hours and weekends.

Personal Touch

All major activities, essential duties, and responsibilities shall be performed in accordance with the ZSC personal touch philosophy, which defines our College. The personal touch is characterized by respect, responsiveness, and responsibility in all relationships, demonstrating respect, acceptance, responsibility, courteousness, and genuineness toward students, colleagues, and community members.

Essential Functions

Events & Experiences:
Orchestrate and deliver high-profile signature College, Foundation, and Community events (including legislator visits), executive convenings, and community showcases; supervise run-of-show, direct vendors, mitigate risk, and execute VIP protocols.

College Event Media Management (Events Only):
Develop event media strategy, coordinate with Marketing, and create and distribute event content.

Coordinate Board of Trustees meeting and retreat logistics:
Compile agendas, meeting technology, and logistics, and collaborate with administrative support to compile post-meeting Board Recaps from the President.

Deliver supportive services to Enterprise Muskingum through Marketing, Volunteer Engagement, and Event Support.

Cultivate public relations and partnerships with community partners, such as Dress for Success and the United Way.

Key Responsibilities & Duties

Works closely with the College President and Senior Leadership, develops plans and strategies to leverage events and College facilities to elevate the College positioning and engagement with external and internal stakeholders and constituencies and increase brand awareness. Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

Leads the development and implementation of complex event workflows and approvals in close collaboration with Facilities, IT, Campus Police, External Relations, and Campus Vice Presidents.

Oversees all aspects of event planning and execution of large College signature events that garner internal and external stakeholder engagement, including venue selection, logistics, vendor management, production, and on-site coordination.

Drives creation and execution of new events that support the College mission and advance College goals.

Maintains contact with vendors on a regular basis to develop a relationship.

Serves as the College’s liaison with external stakeholders who use college facilities for events, such as community education, private businesses, local nonprofit agencies, educational groups, military branches, and elected officials.

Supervises production of event design for large internal and external events overseeing set designers, graphic artists and marketing coordinators and contract vendors.

Participates in the development and implementation of department and event budgets, RFPs, purchasing processes, and contracts with event support vendors and venues.

Anticipates and mitigates potential risks associated with events, monitors compliance with federal, state and local event safety and capacity requirements and compliance with ADR usability requirements and College standards.

Conducts post-event evaluations to measure success against key performance metrics, providing insights and recommendations for continuous improvement.

Participates in professional development to maintain knowledge of project planning principles and planning software, event diagrams and event equipment specifications and uses.

May represent the College at a variety of internal and external activities and functions.

Performs all other duties and responsibilities as assigned or directed by the supervisor.

Knowledge,

Skills and Abilities

Knowledge of regulatory compliance principles and practices

Knowledge and application of organizational and time management principles

Knowledge of principles and methods for promoting programs and services

Knowledge of internal and external customer service principles and practices

Knowledge of project management principles

Skill in analyzing data and drawing conclusions

Skill in budget/resource management

Skill in effective communication (both written and oral)

Skill in independent decision making

Skill in people leadership and supervision

Skill in performing a variety of duties, often changing from one task to another of a different nature

Skill in problem solving

Skill in program development and process improvement

Skill in public speaking

Ability to adapt and maintain professional composure in emergent and crisis situations

Ability to apply analytical and critical…


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