Court Clerk Specialist

Job Summary

• Applications are sought on behalf of the Clerk of Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to the Clerk of Superior Court Human Resources in Yuma County.
• This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.

Independently performs legal work of considerable difficulty and complexity requiring a working knowledge of legal procedures, court procedure and adherence to applicable statutes; performs a variety of in-court and in-office tasks in support of the operation of the courtroom and Clerk’s Office functions, produces the official written record of court activities in the form of a minute entry documenting all types of court proceedings which may include civil, criminal, domestic and juvenile cases;

acts as the sole representative of the Clerk’s Office while in court and provides support services to the judicial officer assigned; provides a wide-range of support tasks including data entry, providing documents and case files and/or a variety of other tasks and assignments; attends all court hearings and trials in assigned judicial division; reviews, updates and brings case and associated files and documents to court;

calls cases and swears witnesses; manages, coordinates and provides paperwork associated with courtroom activities; maintains supplies of in-court forms and documents; prepares minutes of each hearing outlining orders of court, court directives and related information; enters data into official court record/recording system (AJACS/JOLTS) and sets and calendars future court activities/events; accepts and files documents submitted in court; responds to questions and inquiries regarding other scheduled court activities, availability of courtroom, etc.;

controls, oversees and manages exhibits submitted during court proceedings; maintains records of exhibits and process for release; maintains, compiles and provides statistical and related records; works with and updates in-court juror lists; provides other assistance in the handling of juror-related paperwork; manages the rescheduling of cases, and manager jurors; compiles weekly/monthly records and statistical reports; proofreads and edits documents; sorts indexes, and files materials numerically, alphabetically or by some other predetermined classification according to established procedures;

checks records and documents for completeness and accuracy for processing and/or further action; responds to inquiries at the counter, by telephone and in writing; conducts research and coordination necessary to provide an accurate response; verifies records and documents, checking for clerical and mathematical accuracy and completeness and processes for further action; accepts and enters filings, documents and papers representing new cases or additions to existing filed cases;

accepts and issues receipts for monies paid; issues required and/or requested court ordered forms, processes, documents; facilitates the flow of court/case related information from judges and staff to local, state and federal agencies; runs time standards to assure all cases are processed within guideline; records judgments, rules, orders, and other judicial proceedings of the court; follows requirements of Public Information Laws;

maintains, verifies and tracks all data entry compliance for model court, delinquency and drug court cases; maintains dependency, delinquency and drug court files in compliance with confidentiality law; verifies work is performed in compliance with Arizona statutes, standards and regulations; provides MVD with the court abstract records for suspension and restriction of driver’s licenses; enters data into AJACS/JOLTS for a variety of documents including petitions, court hearings, referrals, dispositions, court results, case status, phase and events, findings, motions and orders, and general docketing of events;

abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.