Accounts Receivable Coordinator

Summary Of Position

The Accounts Receivable Coordinator is a detail-oriented individual with a minimum of three years Accounts Receivable experience responsible for managing the timely processing of a variety of high volume transactions. In addition, this role oversees adherence to internal controls by: ensuring invoices are properly approved and documented; issues are proactively researched and resolved; and customer invoices and/or credit memos are generated in a timely manner.

The incumbent must have knowledge of general accounting principles and be proficient at accounting software and MS Office. The incumbent should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. She/he should be a strong communicator, both written and oral, as the position requires frequent dealings with colleagues in other parts of the organization and customers.

This position reports to the Controller.

• Upon validation of approval authorizations, processes customer invoices through mailing/distribution.
• Accurately and efficiently processes various Accounts Receivable transactions, including customer invoices, credit memos and the recording of customer payments.
• Verifies sales shipments for accurate customer pricing and shipping locations for review and approval by the Sales department.
• Ensures appropriate level of backup documentation to support periodic invoicing.
• Create, manage and maintain periodic AR aging reports to ensure that payments and credit memos are applied accurately and timely resulting in an accurate representation of the Company’s AR status.
• Enter preliminary and final customer invoices that are based on estimated and final weight measurements.
• Enter information into railcar database for all railcar shipments as needed to enable the Company to collect 90% invoice advance payments from the customer until final data is received and final invoices/credits are completed, applied and posted.
• Complete monthly as well as periodic invoicing of various intercompany charges including interest, management fees, legal fees and miscellaneous charges.
• Review and record daily incoming wire transfers.
• Prepare and distribute daily deposit report to Management.
• Responsible for coordinating the review of past due customer invoices with the Sales department and follow-up to ensure success in collections process.
• Reconcile and/or assist in the reconciliation of Intercompany Accounts Payable/Accounts Receivable transactions and balances. Process Intercompany related payments and/or transfers.
• Follows procedures to ensure that all customer invoices have appropriate approvals (including authorization of acceptance of goods for services) and General Ledger coding.
• Responsible for following up to resolve customer invoice issues and communicating the status of issues to Management as needed for timely resolution.
• Prioritize workload to consistently meet deadlines and proactively resolve issues.
• Reconcile customer accounts and research and correct discrepancies as necessary to ensure accurate and timely recording of transactions to maintain excellent customer relationships.
• Team with others in the department to conclude payment/settlement process (i.e., Grower Settlements).
• Maintain customer files and documentation thoroughly and accurately in accordance with Company policy and accepted accounting practices.
• Maintain accurate electronic files and evidence to support the customer account/contract reconciliations.
• Assist with external and internal audits as required.
• Communicates with customers and team members to resolve issues, and acts as back up to other functional areas of Accounting.
• Perform additional tasks and assignments to be determined by management.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be an exhaustive list of all responsibilities.

• At least 3+ years of proven and successful experience in an accounting/accounts receivable/bookkeeping work environment.
• Intermediate to advanced proficiency in Excel…