Collections Specialist

Who We Are:

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts’ premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do.

We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non‑profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 member households. We encourage you to learn more about The Trustees on our website,(Use the "Apply for this Job" box below)..

Hourly Rate: $19.23 - $21.64 per hour

Hours per week: 40

Job Classification:
Full‑time, Limited Term, Non‑exempt

Job Location Type:
Onsite, with the potential for some remote work

Duration: 18 months

Location:

de Cordova Sculpture Park and Museum

Join us as a Collections Specialist to support the migration of records from de Cordova Sculpture Park and Museum’s former collection management program to The Trustees’ statewide collections management tool, Qi. As a Collections Specialist, you will work with de Cordova’s curatorial team and with state‑wide Historic Collection and Archives colleagues. This important, on‑going work will ensure the long‑term management and care of de Cordova’s permanent collection.

This position is well suited for those with experience in archives, collections management systems, museum registration, and/or library science. We are looking for someone who would enjoy working within a team, is detail‑oriented, and can learn and work with our collection management system (CMS), Qi.

As a Collections Specialist, you will be working to complete the movement of de Cordova’s permanent collections records to The Trustees’ statewide collections management tool, Qi.

In 2022, de Cordova began the process of moving the 3,500+ permanent collection records from the museum’s existing CMS (Mimsy) to a new system, Qi. This was part of a larger organization‑wide project to transfer the records across all Trustees collections and archives, spread across multiple programs, to Qi. The Collections Specialist will only be responsible for entering the remaining de Cordova records into Qi, however, a successful applicant will have familiarity and/or understanding of integrated, comprehensive systems that serve multiple and unique needs.

This position is anticipated to begin in June 2026 and can be a hybrid position with a home base at de Cordova Sculpture Park and Museum in Lincoln, MA. This grant‑funded Collections Specialist position is an 18‑month position intended to complete, clean, and finalize the transfer of all remaining records in Mimsy to Qi, and manage the transfer of existing images of artworks.

The Collections Specialist will report to the Registrar at de Cordova, and will work closely with de Cordova’s curatorial team, as well as The Trustees Historic Collections team, most notably the statewide Collections Manager. This collaborative support system will ensure the continued integration of de Cordova’s collections records is aligned with the wider Qi platform that serves all Trustees collections and archives.

• Maintain and ensure record integrity, consistency and conformity to SPECTRUM collection management standards and The Trustees internal standards.
• Receive training on how to edit and create records in The Trustees Qi system.
• Update the existing ~2,800 records of de Cordova’s permanent collection already in Qi by adding associated People and Organization records to each record as well as other edits in order to align with the wider Qi platform.
• Transfer and enter the remaining database records from Mimsy to Qi (estimated 1,100–1,300 records). Create associated People and Organization and Acquisition records.
• Manage the editing and transfer of existing…