Site Administrator

Site Administrator – Healthcare Clinic Operations

Location: Los Molinos and Magalia

Location: Yuba City

Reports to: Director of Operations

Under the direction of the Director of Operations, the Site Administrator leads day-to-day operations for an assigned clinic, ensuring strong performance across operations, finances, quality, compliance, and patient experience
. This role provides hands-on leadership for clinical and support staff while driving continuous improvement and operational excellence in a fast-paced healthcare environment.

The ideal candidate is a strategic operator, people leader, and problem solver who can balance mission-driven care with business performance.

• Lead daily clinic operations to meet organizational, operational, and financial goals
• Oversee all administrative and management functions for the site
• Set goals for providers and staff and monitor clinic productivity and performance
• Act as a liaison between patients, clinicians, care teams, and leadership
• Manage internal and external clinic communications

• Ensure compliance with FQHC regulations, state and federal programs, and payer requirements
• Oversee patient access to all organizational programs and services
• Lead quality assurance, performance improvement, and continuous quality improvement initiatives
• Monitor adherence to EHR and clinical workflows
• Resolve patient and staff concerns in accordance with organizational policies

• Hire, train, coach, and evaluate all support staff
• Provide ongoing performance feedback and professional development support
• Foster a positive, accountable, and mission-driven clinic culture
• Coordinate staffing coverage and time-off requests in collaboration with clinical leadership

• Develop and implement strategies to improve efficiency, access to care, and clinic productivity
• Monitor clinic budgets, financial performance, and accounts receivable
• Ensure timely submission of invoices and adherence to financial controls
• Identify operational risks and implement corrective actions proactively

• Partner closely with Operations, Medical, Dental, and Administrative leadership
• Participate in management meetings, committees, and operational projects
• Identify patient and operational needs and implement best practices across the clinic

• Bachelor’s degree in Healthcare Administration, Healthcare Management, Public Health, Business Administration, or related field
• Minimum of 2 years of experience in a physician practice or healthcare setting
• Master’s degree preferred

• Strong knowledge of healthcare operations, analytics, and performance metrics
• Proven ability to lead, motivate, and engage multidisciplinary teams
• Excellent critical thinking, decision-making, and problem-solving skills
• Proficiency in EHR systems and Microsoft Office (Outlook, Excel, Word)
• Exceptional communication and interpersonal skills