Business Administration Supervisor - Ysbyty Fawr

Business Administration Supervisor - Ysbyty Ystrad Fawr

Are you highly organised, proactive, and passionate about delivering excellent administrative support? We are looking for a Business Support Administrator to join our team within the Estates & Facilities Division at Aneurin Bevan University Health Board.

The post holder will be responsible for the day-to-day supervision of Business Support Administrators along with providing administrative support to operational Estates & Facilities manager for specific sites.

The post requires an individual who is well organised and an effective leader who can manage and adhere to Policy, Procedures and Protocols.

They will be responsible for implementing quality standards and services specifications for the administration service and the operational effectiveness. Ensuring all functions are carried out in accordance with agreed procedures, protocols and timescales to the highest standard.

The post holder will maintain excellent working relationships as integral part of the wider team, working collaboratively to provide a high-quality service to patients, staff and visitors.

They will supervise and lead staff providing effective and efficient administrative support, successfully completing work tasks to agreed specifications standards of performance and quality.

They must ensure all statutory requirements are met and to advise the management team on areas of concern and assist in the development of improvement plans to meet the Health Board's Needs.

About the Role

As a Business Support Administrator, you will play a key role in providing efficient, effective, and confidential administrative and telephony support to the senior team. This is a varied and rewarding role where you will:

• Manage your own workload and prioritise tasks to meet deadlines.
• Provide secretarial support, including electronic diary management, arranging meetings, preparing papers, and producing correspondence.
• Act as the first point of contact for enquiries, exercising judgment and professionalism.
• Maintain divisional databases, process invoices, and support financial compliance.
• Organise and maintain filing systems, handle incoming and outgoing mail, and ensure smooth communication across the team.
• Take and transcribe minutes of meetings and assist with SharePoint, ESR, Oracle, and other systems.

Why Join Us?

You'll be part of a supportive team committed to delivering high-quality services. We offer opportunities for development and a flexible working environment within a dynamic healthcare organisation.

The ability to speak Welsh is desirable for this post;
Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

• Maths & English GCSE A-C grade or equivalent
• NVQ Business Administration Level 3 or equivalent experience
• NVQ level 2 in Supervisory or equivalent experience
• In depth knowledge of an administration function administrative systems, clerical/office duties & procedures, and data input procedures
• Knowledge of Financial Standard Operating Procedures
• ECDL computer driving license
• NVQ level 3 in management
• Knowledge of Health Board systems such as clinical workstation, ESR, Datix

• Substantial experience of using Microsoft 365, including Outlook, Excel and Word
• Previous administrative or business experience preferably in an NHS organisation
• Experience of team working to achieve deadlines and objectives
• Experience of supervising a team
• Experience of dealing with customers

• Ability to work effectively with both management and other supervisors with a positive attitude and willingness…