Manager of Health & Safety Grants & Programs

Overview

Oversees the administration, coordination, and compliance of externally funded training and workforce programs. This role bridges financial, regulatory, and operational responsibilities — ensuring that grants, courses, and instructors are managed in alignment with requirements, university policies, and program goals.

• Post-Award Grants Management:
  Serve as the primary administrative contact for awarded grants and contracts within the department.
• Post-Award Grants Management:
  Review award terms and establish compliant budgets, cost centers, and reporting requirements.
• Post-Award Grants Management:
  Track expenditures, reconcile accounts, and ensure alignment with federal, state, and institutional policies.
• Post-Award Grants Management:
  Prepare and submit required financial and programmatic reports to sponsors.
• Post-Award Grants Management:
  Coordinate no-cost extensions, budget modifications, and sub-award monitoring when applicable.
• Post-Award Grants Management:
  Maintain complete and auditable documentation for each funded project.
• Post-Award Grants Management:
  Support compliance with Uniform Guidance, EMU, and sponsor regulations.
• Instructor & Course Operations:
  Develop, maintain, and communicate the master instructor teaching schedule.
• Instructor & Course Operations:
  Coordinate course assignments, instructor contracts, and pay requests.
• Instructor & Course Operations:
  Oversee course setup, registration tracking, and compliance with accrediting or regulatory agencies (e.g., OSHA, CEU, SHRM, state licensure).
• Instructor & Course Operations:
  Ensure course rosters, evaluations, and completion records are accurate and submitted on time.
• Instructor & Course Operations:
  Partner with instructors and staff to ensure classrooms, materials, and technology are prepared for each session.
• Instructor & Course Operations:
  Identify scheduling conflicts, enrollment issues, and instructor availability challenges and resolve proactively.
• Instructor & Course Operations:
  Work with Great Lakes OSHA Training Institute Education Center to conduct courses in accordance with the GLOTIEC Non-Financial Cooperative Agreement, the OTIEC requirements and procedures manual, and other OSHA guidelines.
• Compliance, Reporting, and Communication:
  Monitor program compliance with grant terms, University policy, and sponsor requirements.
• Compliance, Reporting, and Communication:
  Develop and implement procedures that ensure operational and fiscal integrity.
• Compliance, Reporting, and Communication:
  Collect, analyze, and report data on enrollment, grant outcomes, and program performance metrics.
• Compliance, Reporting, and Communication:
  Communicate effectively with instructors, students, and administrative offices to support smooth program delivery.
• Compliance, Reporting, and Communication:
  Provide customer service to internal and external partners, addressing questions about registration, billing, and program logistics.
• Administrative & Team Support:
  Assist with the development of new processes and tools to streamline scheduling, registration, and compliance tracking.
• Administrative & Team Support:
  Support the Director and senior leadership in strategic planning, budgeting, and data-driven decision-making.
• Administrative & Team Support:
  Train and guide staff on post-award, registration, and documentation procedures.
• Administrative & Team Support:
  Participate in meetings with sponsors, auditors, and University departments as needed.

• A bachelor’s degree in business, accounting, education administration, or a related field is required.
• A minimum of three years of experience in grant management, sponsored research administration, and/or program coordination is required.
• Knowledge of post-award processes, budget management, and sponsor regulations (federal and state) is required.
• Strong attention to detail, organization, and follow-through are required.
• Excellent Communication And Problem-solving Skills Are Required.
• Experience in higher education or continuing education administration is required.
• Familiarity with federal regulations and university accounting systems is required.
• Experience with course management systems, registration platforms, and scheduling software is required.
• Ability to interpret grant agreements and ensure compliance in a fast-paced academic environment is required.

N/A

N/A

Appointment Percentage: 100%