Administrative Coordinator

Organization Overview:

Established in 2011, the Michigan Ovarian Cancer Alliance (MIOCA) strives to save lives by promoting the early detection of ovarian cancer and improved treatment outcomes. MIOCA raises awareness of ovarian cancer, provides resources and support to survivors and their families, advocates both locally and federally, educates Michigan communities, and funds innovative ovarian cancer research.

The Administrative Coordinator will assist with the administrative, program and fundraising functions of MIOCA by supporting the Executive Director, staff and volunteers, including the following duties:

• Maintain donor and constituent databases for the organization.
• Utilize systems to create financial and organizational reports throughout the year.
• Communicate with and provide support to donors and community members as needed.

• Answer office phone and respond to emails and other communications with compassion, efficiency, and professionalism and direct to appropriate staff member as needed.
• Create and edit documents and materials as needed to support organizational activities and events.
• Organize and maintain electronic and paper files.
• Maintain financial records including deposits and expense documentation.
• Handle purchasing and maintenance of office materials, equipment and supplies.

• Assist with administrative support for all fundraising events.
• Provide assistance to Executive Director and board for fundraising and donor stewardship activities.
• Send donor communications and documentation.

• Provide assistance to maintain supplies for program activities
• Assist with program documentation and provide support to staff and volunteers for program activities
• Coordinate program material preparation and mailing.

• Other duties as assigned.

• Associate degree and a minimum of 2 years of administrative and/or development experience, preferably with a nonprofit. Bachelor’s degree preferred.
• Highly skilled in Word, Excel, PowerPoint and Google Suite.
• Working knowledge of donor database software required.
• Experience using Quick Books for basic bookkeeping.
• Proven attention to detail and highly organized.
• Excellent written, oral and interpersonal communication skills with experience communicating professionally with many different constituents.
• Excellent project and time management skills, including the ability to perform multiple tasks accurately.
• Self-motivated with the ability to work successfully with others.
• Proven ability to solve problems.
• Excellent dependability and flexibility in work hours.

• Applicants should submit a cover letter and resume.