Lead Office Admin

Nubble Site Solutions, Precision Pro File, NextDayGPS and Site Boss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work closely together, each offering a different role to manufacture, sell, support, design and build construction GPS and machine control solutions. Over the past couple years, we set out to develop our own GPS rover solution.

With the successful launch and continued growth of our Site Boss rover our teams are growing. The businesses are looking to add an experienced Lead Admin to continue to facilitate and oversee all office admin, HR, and operations related tasks. A successful Lead Admin should be comfortable with basic accounting practices and be able to efficiently and effectively implement company policies.

Previous management experience is a plus as you will be responsible for supporting leadership but will ultimately interact with every team within the four small businesses. Above all, you should be self‑motivated without requiring intense management and enjoy the culture of a smaller business office community. We believe a positive office culture is critical to our success!

• MUST BE WILLING TO RELIABLY COMMUTE TO YORK, ME.

• Proficient in Quickbooks online and an understanding of basic accounting functions including expense tracking and asset and liability records.
• Experience in accounting that includes inventory assets is a plus.
• Ability to read and comprehend a P&L and Balance Sheet.
• Accurately reconcile all bank statements, credit card statements, and inventory assets on a monthly basis.
• Verify, enter, and approve all outgoing invoices and incoming payments.
• Accurately enter and record payroll on a biweekly basis.

• Manage calendars, meetings, travel arrangements, and executive support as needed.
• Facilitate and oversee all shipping (typically UPS) and receiving products.
• Post and monitor job ads, conduct interviews, and provide assessments and evaluation on potential hiring candidates.
• Onboard and welcome new employees and facilitate employee benefits.

• Enforce and implement all company policies.
• Update and circulate current and new company policies as needed.
• Implement tools, software, or workflows to improve productivity.
• Support special projects and company initiatives.

• 2‑5 years of administrative or office management experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office, Google Drive, and Quickbooks Online.
• Ability to manage and prioritize in a fast‑paced environment.

• Experience in management, supervising, or mentoring staff is a plus.
• Familiarity with the following systems is a plus:
  Cin7 (inventory), Pipedrive (CRM), Tsheets (time tracking), Bangor Payroll.

• Will be determined on experience

• Reports to Office Manager and Company Owners.

• Full time in office.
• Some travel (approx. 1‑3x per year).

• 401(k).
• 401(k) matching.
• Health insurance.
• Paid time off.