Business Operations Specialist

We are a small, fast‑paced firm seeking a versatile and detail‑oriented Business Operations / Accounting Clerk who thrives in an environment where every day is different. This individual will wear many hats, supporting accounting, administrative operations, customer service, and general office workflow. The ideal candidate is proactive, organized, comfortable with multitasking, and enjoys being the go‑to person for various needs.

• Perform accounts payable and accounts receivable tasks, including invoice processing, billing, and vendor payments.
• Assist with payroll processing (weekly or bi‑weekly depending on company practices).
• Reconcile bank statements, credit card statements, and maintain accurate general ledger entries.
• Support month‑end and year‑end close procedures.
• Maintain financial files, documentation, and audit‑ready records.

• Serve as a central support point for daily office operations.
• Assist with scheduling, internal coordination, and basic project tracking.
• Support management with reporting, document creation, and data entry.
• Help streamline office processes and recommend improvements as needed.

• Answer phones, direct calls, and provide friendly customer service to clients, vendors, and visitors.
• Handle incoming/outgoing mail, shipments, and office supply management.
• Maintain organized digital and physical filing systems.
• Prepare correspondence, forms, and internal communications.

• Collaborate with leadership on special projects or overflow tasks.
• Step into various roles as needed during busy periods.

• 2+ years of experience in accounting, bookkeeping, operations, or office administration preferred.
• Strong proficiency in Quick Books
  , Excel
  , and general accounting software.
• Excellent communication skills—both written and verbal.
• High attention to detail with the ability to prioritize multiple tasks.
• Comfortable in a small office where flexibility and initiative are essential.
• Strong customer service mindset and a team‑oriented approach.
• Adaptable and willing to jump into new tasks as needed.
• Reliable, professional, and able to maintain confidentiality.
• Strong problem‑solver with a proactive approach to workflow improvement.
• Enjoys a role with variety rather than repetitive daily tasks.