Data and Reporting Specialist; Temporary

Description

OIC of Washington I Job Description

Position: Data and Reporting Specialist

Division: Outreach/Data Management/Special Initiatives

Department: Data and Reporting

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. OIC of Washington is an “at will” employer and employment can be terminated at any time for any reason.

Supervised by: Data and Reporting Manager

Positions supervised: 0

FLSA classification: Non-Exempt

Minimum Qualifications: A.A. Degree; (BA degree preferred) in Social Services or related field.

One to Two (1-2) years of experience in data collection, case management and/or customer service

OR Additional years of experience may be considered in lieu of education.

Job Location: Yakima Temporary

Salary Range: $20.57 - $26.84

The Data and Reporting Specialist solicits, collects, analyzes, and reports data to ensure students are enrolled in approved education, training, and support service programs. The Data and Reporting Specialist enters information into the agency database and applicable funding source databases to be used for program reports, funding procurement, community assessments, and strategic planning. This position will assist the Data and Reporting management team in providing training and technical support to all OIC staff.

• Provide support to the Data and Reporting Coordinator and Data and Reporting Manager as needed.
• Process information submitted by all programmatic offices in a timely and accurate manner.
• Analyze organizational and programmatic data to identify trends and ensure compliance.
• Serve as a secondary resource for information related to applicant eligibility criteria, enrollment, and documentation procedures.
• Assist in identifying and implementing edit checks and data integrity processes.
• Enter applicant and participant data promptly and accurately into the system.
• Support data relationship management within the records database.
• Verify program information on received forms and take corrective actions as necessary.
• Maintain file integrity and prepare income-eligible files for managerial review.
• Assist with processing paperwork, including invoices, status reports, student timesheets, attendance records, purchase authorizations, and staff reports.
• Enter and verify information in the Client Management System (CMS).
• Collaborate with the accounting department to obtain additional information for processing participant support service documentation.
• Communicate issues or discrepancies to supervisors immediately.
• Provide data, research, and basic digital literacy training to staff, interns, and other stakeholders.
• Assist the Data and Reporting Coordinator with regular audits of program files to ensure compliance with funding source guidelines.
• Support completion and processing of requisitions for Outreach, Data Management, and Special Initiatives.
• Stay current on applicable federal and state program guidelines.
• Perform other duties as assigned.

• Proven ability to design and implement methods, procedures, and systems required for accurate eligibility determinations.
• Exceptional communication skills, including the ability to clearly explain complex processes and terminology to individuals unfamiliar with program requirements, such as interagency staff and potential participants.
• Demonstrated expertise in developing processes and strategies to expand and enhance the applicant pool for housing programs.
• Strong interpersonal skills with the ability to effectively de-escalate challenging situations.
• Comprehensive knowledge of income calculation methods for determining eligibility in low-income programs.
• Excellent written, verbal, and reading communication skills.
• Ability to prioritize tasks, manage multiple responsibilities, and perform effectively under pressure.
• Highly self-motivated, with a strong commitment to confidentiality and ethical standards.
• Detail-oriented, with the capacity to review…