Regional Site Administrator-South Puget Sound

Regional Site Administrator - South Puget Sound

Recruitment Period: 12/16/2025 – Until Filled

Job Type: Full-time, 40 hours/week

Salary: $48,000 – $72,000 annually (pro‑rated based on hours) | Hiring Rate: $23.08 – $28.85 per hour

Preference given to candidates who reside in Aberdeen, Centralia, Shelton, Elma, and Olympia, WA. Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU.

PNWU is a 501(c)(3) non‑profit medical institution founded in 2005. It offers Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Arts in Medical Science, and Master of Science in Occupational Therapy programs, enrolling over 550 students annually.

General

Summary:

The Regional Site Administrator (RSA) supports the clinical education department for osteopathic medical students within an assigned geographic region. The RSA collaborates with the Regional Assistant Dean, clinical preceptors, rotation site coordinators, and the Clinical Education Department to ensure a successful and organized educational experience for PNWU students. The RSA serves as the primary administrative liaison between the University and clinical sites, facilitating onboarding, credentialing, scheduling, and evaluation processes for assigned students.

The position is essential for fostering collaborative relationships and contributing to the growth and sustainability of clinical education programs.

The RSA is the primary liaison for students, addressing issues and concerns that arise during clinical rotations, coordinating rotation preparation, and supporting each student in achieving their individual learning objectives.

• Develop and manage student clinical rotation schedules that align with curriculum and graduation requirements (without specialized scheduling software). Maintain these schedules in eValue and assist with updates and changes as needed.
• Facilitate timely and accurate communication and coordination with students, preceptors, and institutional coordinators via email, phone, Microsoft Teams, and other relevant platforms.
• Manage comprehensive student onboarding and credentialing process, including collecting, verifying, and submitting all required documentation to meet the specific requirements of PNWU, hospitals, and clinics for all rotations within the designated region.
• Recruit and maintain strong relationships with medical providers who serve as student preceptors, including recognition, appreciation, and resolution of any issues.
• Track and monitor completion of required documentation such as preceptor evaluations, COMAT exams, didactic attendance, and time‑off requests.
• Manage COMAT testing dates and proctor the exams for all core rotations (except PCC and Selective).
• Collaborate in weekly meetings and didactics to optimize workflow processes and support enhanced student outcomes.
• Perform other related duties as assigned and based on departmental need.

• Education:
  
  •
  
  Required:
  
  Associate degree in related field and a minimum of 2 years’ experience, OR
  
  • Minimum 4 years of experience in a related field including administrative, project management, or academic support roles with increasing responsibilities, preferably in healthcare administration, public health, higher education, or medical education, OR
  
  • Preferred:
  Bachelor’s degree in a related field.
• Desired Skills, Knowledge, and Abilities:
  Exceptional organizational and time‑management skills; ability to prioritize and manage multiple tasks effectively; work independently with minimal supervision and collaborate within a team; strong written and verbal communication skills; high level of accuracy and attention to detail; knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint) and experience with learning management systems (e.g., SharePoint, eValue) or similar platforms; ability to handle sensitive and confidential information with discretion and professionalism, in compliance with FERPA and institutional policies.

• A letter of introduction outlining background and qualifications for the position
• Detailed resume
• Contact information for three professional references

• Health Benefits – Medical, Dental, Vision, Life Insurance
• Paid Time Off
• 403(b) with Roth Option
• Paid Holidays

PNWU is a drug‑free workplace, equal opportunity employer, and educational institution. The benefits package is available to eligible employees first of the month following hire date.