Law Enforcement Office Specialist

Position: Law Enforcement Office Specialist I
Provides outstanding Customer Service to the citizens of Yakima County by:receiving and responding to all telephone calls and providing answers and/or directing the caller to the proper agency for assistance;recognizing and responding to sensitive/confidential issues in a professional manner;acting as an advocate to the public by developing and researching referral resources to verify what type of assistance they may provide to a customer when law enforcement is not the resource they need;

taking initial incident reports from citizens at the front counter to alleviate the need for deputy response to incidents which are not in progress;acting as the first point of contact for angry and/or confrontational citizens who are afraid when offender(s) move into their area and want information;
Intaking of various applications and paperwork for processing;
** Financial Duties
** Accepts and processes payments for various transactions such as purchase of concealed pistol license applications, fingerprinting and service of court orders.

Reconciles cash on-hand and cash receipts daily for the public counter cash register till;
Collates and reconciles Concealed Pistol Licenses for warrant requests for submission of payment to Department of Labor; processes billing for service of bench warrants.

Monitors monthly billing reports generated from processes received/served to include 1st, 2nd and 3rd notices to pay, sends bills to collections when necessary.
** Clerical Duties
** Provides clerical support services to Commissioned Personnel by entering data such as: handwritten traffic infractions and/or criminal citations, Sector citations and collision reports, documents deaths from the Yakima County Coroner’s monthly report and WACIC notices, and verifying accuracy within multiple databases.

Handles workflow received from Commissioned Personnel, ensuring it reaches the prosecutors and other agencies (law enforcement, social services, probation, code enforcement, etc. Workflow is processed both electronically via records system software, by direct data transfer using email, online and file sharing systems, by fax and by hard copy data sharing processes such as interoffice mail or outside mailing services;

Creates arrest records for tracking statistics for the State and FBI;
Assists with resolving Incident Based Reporting (I ) issues which may interfere with statistical reporting to state and federal agencies;

Responsible for taking rolled fingerprint impressions for personal use (i.e. criminal history, immigration, adoption purposes, employment etc.) and processing of applications (concealed pistol licenses, Sheriff's Office criminal justice employment applicants and volunteers).Intakes and routes Public Records Requests.

Assists the Records Supervisor with processing public records requests which do not require redaction, compiling and redacting responsive records as specifically directed to aid in responding to larger, more complicated requests and releases public records to the public after preparation is complete. Accepts payment for public records upon completion of processing.

Intakes property and evidence at the front counter by: accepting and processing the item(s) following the protocol outlined for chain of custody, preservation of evidentiary value. handling biohazardous material and enters evidence into the  property and evidence tracking software.

Records and processes sex offender registration documents received from the public and law enforcement agencies and divisions; may serves civil documents as requested.

Files/archives/scans hard copy records for retention;
Researches retention laws to determine mandatory retention periods for various records in area of duty expertise.

Creates photo montages for victim/witness viewing as needed;

Designated as a Public Notary for the needs of the Sheriff's Office;

Responsible for daily mail pickup/distribution.
** Administrative Duties
**** Responsible for the performing the following civil processes:
** processing and assigning caseload work to Civil Deputy, providing instruction/assisting other clerks with methods and proper procedures to carry out civil duties, accessing, collecting, compiling, reviewing, auditing and entering confidential information into a computer data base, maintenance and organization of accurate and complete records.

Inputs protection orders into state and nationwide database, researching and ensuring accuracy of information such as date of issuance, expiration and date of service, along with prohibitors, to include state and federal firearms restrictions (if applicable), and alias’s.
** Prepares, coordinates and monitors civil court documents for service such as**:
Writs of Habeas Corpus, Writs of Restitution, (Foreclosure) Order of Sale such as Public Notice, Notice to Judgement Debtor, Exemptions, Publication Letter.  Legal Certificate of Sale, Legal Deed upon redemption period, Writs of Execution, Replevin and Attachment, Orders and Writs. Drafts documents…