Clinical Service Representative II; O'Fallon, MO - Program in Physical Therapy

Overview

Scheduled

Hours:

40

Position Summary: This position functions to assist and support the Program in Physical Therapy practice, clinicians and staff with patient flow and the smooth running of a fast-paced office. Front desk and scheduling responsibilities include answering and returning phone calls, greeting and arriving patients, verifying information, collecting co-payments, assisting with MyChart, patient surveys, prepping exam rooms and coordinating communications using EPIC In-Baskets.

Will schedule new and return patient appointments to include entering registration, verification of diagnosis, insurance, plan of care retrieval from referring physicians, demographic information and ensuring accuracy of data. Ensure completion of medical record documentation and billing accuracy. Will copy and fax medical records and complete a variety of accounting activities using various systems. Will serve as a liaison to consumers (patients, healthcare professionals, staff, and general public) and advocates the patients  needs.

• Greets, verifies, and updates patient registration information and arriving patients in EPIC in a timely manner. Ensures all patient arrival and check out processes, including After-Visit-Summaries, are finalized at the end of each patient visit. Compiles, copies, and faxes/mails monthly correspondence relating to patient visits.
• Collects co-payments, supply fees, reconciles EPIC drawer balance, and assists with entering clinic deposits.
• Reviews registration work-queues on a daily basis to ensure current workflow processes are supported.
• Assists with maintaining daily clinician appointment schedules and working the patient wait list, ensuring all available slots for upcoming dates are full.
• Performs clinic closing procedures accurately to include reserving rooms for next day and stocking, cleaning and organizing supplies, gym, and waiting area.
• Prepares and responds to medical record requests using the EPIC ROI function.
• Responsible for registration and scheduling of new and returning patient appointments, cancelling, rescheduling, and obtaining/documenting necessary referrals, in Epic, for patient appointments. Serves as a liaison between consumers and WUSM; assists consumers in a timely, efficient, and courteous manner regarding appointment information, systems, procedures, and resources. Explains the relationship between internal and external customers and routes calls to the appropriate responder.
  
  Provides information on resources as appropriate.
• Responsible for managing internal and external referral orders. Internal referral orders are retrieved from the referral work-queue and attached to appointments when scheduling. External referral orders are received from either patients or by fax and transcribed into Epic.
• Processes, monitors, and acts upon Epic In-Basket communication by assessing consumers’ needs, taking messages, and directing calls/In-Basket communications as appropriate.
• Processes assigned Epic work-queues and in-baskets in a timely manner.
• Offer assistance and back up support, as needed, to other clinical staff. Serves as back up for other staff during peak times, vacations, and illnesses.
• Attends program meetings, staff meetings, clinical meetings, and training sessions as they relate to the position. Performs other duties as assigned with occasional rotation between practice locations.

Job Location /

Working Conditions:

• Direct patient care setting.
• Normal office environment.
• Exposure to blood-borne pathogens.
• Requires protective devices.

• Physical Effort:
  Typically sitting at desk or table; typically standing or walking; typically bending, crouching, stooping; repetitive wrist, hand or finger movement; occasional lifting (25 lbs. or less).
• Equipment:
  Office equipment;
  Clinical/diagnostic equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right…