Fiscal Support Coordinator

Position Summary

The advanced level class works under general supervision & requires thorough knowledge of accounting systems & procedures in order to examine, &/or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, & conformance to reporting & procedural standards.

Normal

Working Hours:

Monday - Friday; 7:30am - 4:00pm; alternative work schedule may be offered. Posted until filled.

• Coordinates all fiscal responsibilities for department; inputs data into the Visual Intelligence Purchasing Program (VIP) System and grant management software; prepares requisitions, payment requests, invoices, accounts payable/receivable and vouchers; audits invoices for verification of proper expenditure classification and determines whether to process payment based on vendor billing analysis, purchase order information and legal guidelines; reviews and verifies data for tracking purposes such as revenues, expenses, special projects, inventories, pay‑ins of state and federal money, loan payments, department programs and related budgetary data.
• Maintains revolving loan accounts, processes payments, loan reductions (monthly), coordinates fiscal responsibilities for long-term, short-term, and intermittent grants such as, but not limited to HOME, Community Development Block Grant (CDBG), Community Housing Impact and Preservation (CHIP), Brownfield, Demolition Site & Revitalization Programs, additional programs under the Ohio Dept. of Development; responsible for submitting reports based off grant guidelines; grant management software data entry and client files.
• Organizes and maintains accurate financial records (e.g. Quick Books); balances grant funding; ensures department is up to date with financial management policy and procedures; provides treasurer’s report for CIC/PA meetings; coordinates audits with the State Auditor and board members; accounts receivable and payable for CIC & PA accounts.
• Serves as the lead coordinator with the development of and preparation of the annual budget such as gathering historical data, estimating future needs and preparing financial and statistical records.
• Coordinates, facilitates and organizes special events such as: venue selection, contacting achievers, preparing publication and presentation materials, printing, catering, ordering supplies, and mailing invitations; organizes and plans economic projects and presentations for Board of County Commissioner (BoCC) events.
• Performs other duties of a similar nature or level as assigned.

Completion of undergraduate core program in business administration, accounting, finance or related field; 12 months experience in accounting &/or finance to include an intermediate level of experience in spreadsheet software; valid Ohio Driver’s License.

-Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Predictable and regular attendance is required.

Stooping, crouching, reaching, repetitive motion. Exert up to 10 lbs. of force occasionally to lift carry, push, pull or otherwise move objects.

May be required to work long or unusual hours during peak operational periods.