Catering & Conference Services Assistant

Overview

For the third consecutive year, Newsweek names Vail Resorts as one of 2025 Most Trustworthy Companies in America. Learn more here.

Date:
Jan 23, 2026

Location:

Moran, WY, US

Company:
Grand Teton Lodge Company

Shift Type:
Summer Seasonal 2026

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it is your first time seeing the mountains, or you already call them home, joining our team means discovering (or rediscovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

Join the Grand Teton Lodge Company for a season, or stay for a career at one/many of our 40+ resorts. From day one, you ll receive some of the highest compensation rates in the industry, free access to Grand Teton and Yellowstone National Parks, Employee housing, free activities, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success.

Other Employee Benefits

• Paid SICK time
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development

• The Conference Services Coordinator supports the Sales & Marketing team by assisting in planning and running all group functions at Jackson Lake Lodge (and occasionally offsite), and helping to sell weddings and social events. Responsibilities include working directly with clients both in advance and during their meetings/events, coordinating group logistics and communicating across internal teams and departments, and monitoring functions during group programs, ensuring that both the needs of the group and the hotel are achieved.
• The Conference Services Assistant must be committed to providing superior guest service and producing high quality work. The person in this role must have exceptional organization and project management skills with the ability to communicate professionally and effectively across a variety of stakeholders including guests, clients, outside vendors, and internal colleagues at all levels of the company.
• Assists Director of Sales & Marketing and Conference Planning Manager in all aspects of planning and executing group functions
• Works closely with group clients to ensure program/event details are in order and communicated clearly between client and staff
• Creates, maintains and/or disseminates banquet event orders (BEOs), group resumes, change logs and other documentation, obtaining approvals and/or signatures as needed
• Coordinates and attends BEO, resume, pre-conference, and other meetings with clients and key staff members
• Fields incoming calls and requests and responds to wedding/social event inquiries, conducting appropriate follow up
• Serves as primary contact for coordination and execution of all internal meetings, as well as banquet-only events, tour dinners and some small meeting programs
• Attends and monitors functions as appropriate to ensure events are on time and running as planned
• Makes every attempt to upsell, including special menus, wines, desserts, activities, etc.
• Conducts and/or participates in site visits as needed
• Consistently communicates with leadership on project/task progress; discusses challenges and opportunities; proactively seeks out and accepts guidance and support; delivers completed assignments on time, ensuring accuracy and quality requirements are met
• Additional duties as required

• 4-year college degree or equivalent additional experience
• 1-2 years catering, meetings/conventions or F&B experience, preferably in a hotel or conference center environment
• Valid driver’s license and a vehicle or ability to obtain a satisfactory motor vehicle report
• Microsoft Office Suite
• Ability to speak, read and write English fluently; strong oral and written communications skills required
• Basic understanding of hotel, food and beverage and banquet operations
• Positive attitude and exceptional guest service skills to support both internal and external customers
• Skilled communicator with excellent verbal, written, presentation and interpersonal competency
• Well organized, detail oriented, and able to handle multiple projects and tasks…