Senior Office Support Specialist

General Description

The Wyoming Department of Agriculture is looking for a Senior Office Support Specialist to prepare contracts and MOUs working with the AG's office and Department staff. The position also manages a timeline and tracking system of purchasing requirements, contracts, grants, and MOUs to ensure applications, reports, and close‑outs are completed in a timely manner. The role performs fiscal processes on the Department’s inventory listing and processing of purchase cards, and provides normal office functions such as greeting guests and answering phones.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement – Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• And much more – full details are available through the State’s Total Compensation Calculator ((Use the "Apply for this Job" box below).).

Human Resource Contact:
Madison Hoagland, Madison.hoagland

• Prepares contracts for review & routing.
• Compiles and analyzes a variety of data and information and prepares related reports.
• Administers a database of information.
• Prepares routine response/notification letters.
• Prepares routine compliance schedule.
• Determines the scope of work through data and service analysis.
• Reviews proposals and grant applications for compliance with the RFP or grant application requirements and takes appropriate action.
• Receives, analyzes and responds to requests for information.
• Performs various administrative responsibilities to allow management to focus on critical issues.
• Coordinates a variety of advanced, diversified and/or confidential administrative support functions.
• Processes fiscal documents of the state purchase card.
• Processes purchasing documents.
• Attends, takes minutes and prepares necessary records for meetings as needed.
• Provides office support; answers phone calls, greets visitors, and assists in other areas as needed.
• Conducts research related to the specific project or program.
• Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information and the Department of Enterprise Technology Services.
• Explains program requirements and interprets policies.
• Tracks information.
• Coordinates Special Projects as needed.

Preferences: Preference may be given to applicants with a Bachelor’s degree in business or a closely related field and up to two years of experience.

Knowledge:

• Office organization, methods, and practices
• Applicable state and federal rules, regulations and standards
• Basic math
• Computer programs and applications
• Records management
• Grant and contracts procedures and policies
• Customer service skills for all Wyoming Department of Agriculture customers

Minimum Qualifications: Bachelor’s Degree (typically in Business).

0–1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II.

OR

3–4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II.

• Employee generally sits comfortably to perform the work; may include walking, standing, bending, carrying light items, driving an automobile, etc.
• No special physical demands are required.

• FLSA:
  Non‑Exempt
• The Department of Agriculture may use a video interview as a mandatory first step of the hiring process.
• Veteran’s preference: supporting documentation must accompany application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

to view the State of Wyoming Classification and Pay Structure.

to view the State of Wyoming total Compensation Calculator.

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