Pooled - Production Coordinator - Institutional Marketing

Overview

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JOB TITLE: Production Coordinator

JOB PURPOSE:

The University of Wyoming’s Institutional Marketing & Communications Production Coordinator is responsible for closely monitoring the workflow and completion of marketing focused projects. This collaborative role organizes incoming requests, collects relevant resources, assists with managing digital assets, ensures deadlines are met, and supports the distribution of deliverables. Strong organizational, communication, and time-management skills are essential for this position.

• Serve as a liaison between Institutional Marketing’s Enrollment Marketing, Retention Marketing, and Creative Services teams to ensure projects are aligned on timelines, priorities, and deliverables.
• Work collaboratively with Institutional Marketing’s creative services and marketing teams to manage project workflows through the department’s task management platform (Asana).
• Monitor and report on the progress of projects delegated by management.
• Communicate with creative services and marketing team members to identify any resources needed to complete an assignment.
• Collaborate with outside vendors on upcoming projects, communicate the department s priorities, follow up as needed to ensure final products are being delivered.
• Obtain quotes, track orders, and archive invoices for printed marketing materials and merchandise. Verify the accuracy of an order’s specifications and ensure adherence to project budgets.
• Ensure the delivery of final projects. Support the distribution of print and digital marketing materials.
• Support efforts in managing, organizing, and distributing digital assets.
• Identify opportunities for more efficient workflows, task management, and distribution strategies.
• Attend weekly production meetings and other team meetings as requested.

• Adaptability
• Consistency
• Independence
• Innovation
• Quality Orientation
• Technical/Professional Knowledge
• Initiative

• Associates degree in Marketing, Communications, Business, or related field.
• 2-3 years of proven experience in project coordination, preferably in a marketing or higher education environment.

• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams and stakeholders.
• Proficiency in project management tools and software (Asana) and Microsoft Office Suite.
• Knowledge of marketing principles and strategies, particularly within the higher education sector.
• Analytical mindset with the ability to interpret data and insights to drive informed decision-making.
• Demonstrated ability to work autonomously and take initiative while also being a collaborative team player.

This position will remain open until filled. Complete applications received by December 31st, 2025 will receive full consideration.

• Complete the online application. The department requests candidates upload the following document(s) for a complete application:
  • Resume or C.V. and at least three work-related references. Contact Tyler Gross at tgross2 with any questions or concerns regarding this position.
  • Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you re experiencing any issues in doing so, please send any additional application materials to…