Shop Reception/Fleet & Maintenance Coordinator
Listed on 2026-03-02
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Location: Pinedale
Shop Reception / Fleet & Maintenance Coordinator
Sublette County Road & Bridge
Title: Shop Reception / Fleet & Maintenance Coordinator
Description: Sublette County Road & Bridge is seeking a highly organized and dependable professional to serve as our Shop Reception / Fleet & Maintenance Coordinator
. This position plays a critical role in keeping our fleet, equipment, and daily operations running smoothly in support of county roads and infrastructure. This is a front-line administrative position within a fast-paced public works environment, requiring strong communication skills, attention to detail, and the ability to multitask.
The Shop Reception / Fleet & Maintenance Coordinator serves as the central point of contact for shop operations. This individual will coordinate fleet scheduling, maintenance tracking, parts ordering, and administrative support for mechanics and supervisory staff.
Key Responsibilities Fleet & Equipment Coordination- Schedule preventive maintenance and repairs for county vehicles and heavy equipment
- Track service intervals, work orders, and maintenance history
- Coordinate equipment availability with supervisors and field crews
- Monitor downtime and assist with fleet utilization reporting
- Create and manage shop work orders
- Maintain accurate records of repairs, inspections, and compliance documentation
- Assist with warranty tracking and vendor communication
- Support safety and regulatory documentation (DOT, inspections, etc.)
- Order parts, tools, and shop supplies
- Maintain inventory levels and track usage
- Coordinate with vendors for pricing, delivery, and returns
- Assist with purchase orders and budget tracking
- Serve as first point of contact for shop visitors, staff, and vendors
- Answer phones and direct inquiries appropriately
- Maintain filing systems (digital and physical)
- Assist leadership with reports, data entry, and administrative tasks
- High school diploma or equivalent required
- Administrative experience preferred (public works, fleet, or mechanical environment a plus)
- Strong computer skills (Microsoft Office; fleet management software experience preferred)
- Excellent organizational and time-management skills
- Ability to communicate effectively with mechanics, operators, vendors, and the public
- Ability to maintain confidentiality and professionalism
- Competitive salary (DOE)
- Full benefits package
- Retirement plan
- Paid leave and holidays
- Stable, year-round employment serving the community
For more information or to apply, please contact:
Billy Pape
Or pick up an application in person at:
Sublette County Road & Bridge
9522 State Hwy 191
Pinedale, WY 82941
Sublette County is an Equal Opportunity Employer.
#J-18808-Ljbffr(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).