Administrative Assistant

Position Summary

This position performs a wide range of administrative support for the education department and office support activities assisting students of the education program for the Shoshone tribe.

• Answer, screen, and transfer inbound phone calls.
• Greet clients in a professional manner.
• Receive, distribute and explain the application process including assisting with the FAFSA application.
• Assist students/parents research schools and help them complete application process.
• General clerical duties including photocopying, fax and mailing.
• Maintain electronic and hard copy filing system.
• Maintain computer data base for all files and records.
• Retrieve documents from filing system.
• Handle request for information and data.
• Resolve administrative problems and inquires.
• Prepare written responses to routine inquires.
• Prepare and modify documents including correspondence, reports, drafts memos, and emails.
• Prepare agendas, schedule and coordinate meetings and appointments for the department as needed.
• Open, sort and distribute incoming correspondence including check requests and check distribution.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Assist in managing the website & collecting data.
• Participate in project, private and state continuing education and other training as needed.
• Other job related duties as assigned.

• Must have at least a high school diploma or GED equivalent.
• Certificate of completion from an Office Occupations course or related course work or 2 years successful work experience in a clerical position.
• Must have the ability to meet and greet the public in a professional manner.
• Must possess the ability to perform a variety of duties and to organize materials.
• Must demonstrate sound clerical skills including: communications (written & oral), computer operation skills, internet, word processing, power point and data base programs.
• Must be able to apply proper telephone etiquette, use of copy machine, fax, and ten-key.
• Must demonstrate good attendance and motivation.
• Must maintain strict confidentially of all information process through the department including records, reports documents, conversations, etc.