Apprentice Administration Assistant – CEO Office

About the apprenticeship Duties

• Provide administration support to Project Integration Manager which will include administration support to the CEO, BASC Chairman, Vice-Chair and ad-hoc support to the Executive Directors.
• Administration support to the CEO Office, ensuring diaries, travel arrangements, expenses and all other logistic matters are effectively managed.
• General administration duties including proof reading, collation and distribution of meeting papers, letters and raising order requisitions.
• Council – assist and provide support in the prep for council meetings. This includes, logistics of travel, accommodation, food, etc. ensuring the meeting goes to plan.
• Take telephone and email messages, escalating urgent matters and passing information to the appropriate person at the earliest convenience.
• Assist in preparations for the AGM meeting as required, co-ordination of evening meal arrangements, lunches and room bookings.

• Ensure that all incoming correspondence is acted upon, and outgoing letters and email communications are completed in a timely manner.
• Ensure that appropriate records and filing systems are kept up to date both for hard copy and electronic communications.
• Travel and accommodation arrangements as required.
• Raise order requisitions as requested and complete purchase order documentation and checking invoices and issue to Finance.
• Assist Project Integration Manager with shows and events as required.
• Attendance at the yearly Game Fair with the CEO team assisting the Project Integration Manager at the event as required.
• Work on reception as and when required, answer calls with the appropriate greeting efficiently and courteously, ensuring all calls are routed correctly and that messages are passed to the appropriate team member in a timely manner.

• Good standard of education including GCSE / Level 2 English and Maths
• Enthusiasm to undertake work-based training
  
  Enthusiasm to undertake work-based training
• Outstanding customer service skills
• Well presented
• Professional and friendly approach
• Able to work on own initiative
• Time management, able to prioritise and achieve deadlines
• Excellent verbal and written communication skills
• Problem solving skills
• Sound IT skills including web-based packages
• Sensitive, with understanding of confidentiality and discretion
• Diplomatic but assertive when required
• Understanding and supportive of the aims and objectives of BASC and member requirements

• Enthusiasm to undertake work based training
• Outstanding customer service skills
• Well presented
• Professional and friendly approach
• Able to work on own initiative
• Time management, able to prioritise and achieve deadlines
• Excellent verbal and written communication skills
• Problem solving skills
• Sound IT skills including web-based packages
• Sensitive, with understanding of confidentiality and discretion
• Diplomatic but assertive when required
• Understanding and supportive of the aims and objectives of BASC and member requirements

Welsh spoken skills :
No

Welsh written skills :
No

If you are interested in doing an apprenticeship through the medium of Welsh or bilingually, please contact the training provider to find out if it is available.

Coleg Cambria

Business Admin L2

Is this employer disability confident :
Yes

Disability confident employers are committed to offering equal opportunities for people with disabilities and health conditions.

The British Association for Shooting and Conservation

Marford Mill

Rossett

Wrexham

LL12 0HL