Sales Support; Admin

The ideal candidate is proactive, tech-savvy, process-driven, and thrives in a fast-paced sales environment.

We are seeking a highly organized and detail-oriented Sales Support (Admin) to support our sales team through CRM management, reporting, administrative coordination, vendor portal oversight, marketing collateral updates, and conference execution. This role serves as a centralized operational hub for the sales organization - ensuring data accuracy in Salesforce, timely reporting, smooth scheduling and travel coordination, and seamless execution of conferences and vendor-related initiatives.

• Own and maintain Salesforce CRM, ensuring data accuracy, completeness, and data hygiene.
• Track pipeline activity, sales performance, and reporting metrics.
• Generate dashboards and reports for sales leadership.
• Support newly onboarded team members with CRM processes and best practices.
• Identify opportunities to improve CRM workflows and efficiency.

• Create and distribute weekly sales memos summarizing performance, updates, and key initiatives.
• Maintain and update sales tracking spreadsheets (Excel or Google Sheets).
• Assist leadership with sales analytics and reporting insights.

• Manage team scheduling, meeting coordination, and calendar management.
• Book flights and coordinate travel logistics for conferences and meetings.
• Ensure operational alignment across internal teams.

• Manage vendor portal submissions and documentation.
• Coordinate internally with Rosa and John on vendor-related matters as appropriate.
• Maintain organized vendor records and ensure information remains current.

• Organize and distribute marketing materials.
• Update market collateral and sales pitch decks using Canva.
• Ensure brand consistency and up-to-date messaging across materials.

• Serve as the centralized hub for conference planning and execution.
• Coordinate logistics, timelines, materials, and vendor-related documentation.
• Track deliverables and ensure cross-functional alignment.
• Support pre-event preparation and on-site coordination as needed.

• Experience managing Salesforce CRM (required).
• Strong proficiency in Excel or Google Sheets.
• Experience with Canva for presentations and marketing collateral.
• Excellent organizational and time-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting sales teams or operations functions preferred.