Administrative Assistant II

Job Opportunities

Thank you for your interest in employment with Tolowa Dee-ni’ Nation. We employ a broad range of qualified applicants with experience for positions at our different locations. Please submit a completed application with your resume to the Human Resources Department.

Preference in filling vacancies is given to qualified American Indian and Alaska Native candidates in accordance with the Indian Reorganization Act of 1934 (Title 25, USC, Section 472). If you are claiming Indian Preference, you must submit your Tribal documentation with your application.

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• Associate's degree equivalent to four (4) years of experience
• Bachelor's degree equivalent to eight (8) years of experience

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This position supports the Community and Family Wellness Services Department (CFW) and the staff. Provides office services by implementing administrative systems, procedures, policies and monitoring administrative projects.

All Tolowa Dee-ni' Nation employees must submit to a background check and abide by all Tribal, federal, and state laws. All employees must comply with Tolowa Dee-ni' Nation drug free workplace policy and will be subject to pre-employment, random, for-cause, and post-accident drug and alcohol testing. Qualified American Indian Preference applies.

• Manage daily administrative tasks, including answering phones, scheduling, routing mail, and organizing documents.
• Perform basic accounting tasks, including petty cash balance, making purchase orders, and disputing account balance discrepancies.
• Utilize various software, including but not limited to Microsoft Word, Excel, Publisher, and Survey Monkey to develop letters, forms, brochures, and reports.
• Assist program divisions with registration, inventory management, and event set up/breakdown.
• Coordinate and complete off-site travel arrangements and reconciliation for department personnel.
• Take notes and prepare minutes for staff or department meetings while adhering to organizational confidentiality standards.
• Prepare professional memos, emails, letters, and other correspondences for stakeholders, partners, and agencies.
• Cover Administrative Assistant I position, as needed.
• Other duties as assigned.

All Tolowa Dee-ni' Nation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

All Tolowa Dee-ni' Nation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

• Knowledge of Tribal services
• Knowledge to facilitate organizational systems for employees
• Knowledge of regional and cultural customs and values.

All Tolowa Dee-ni' Nation employees are expected to have a broad range of skills and abilities centered around a strong citizen focus, efficient performance, and teamwork. All employees should have customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly.

Finally, all employees should have the ability to understand and manage citizen confidentiality.