Office Administrator

Do you take pride in keeping operations organized and moving forward? Are you someone others rely on to catch details, follow through, and make sure nothing falls through the cracks? You enjoy being in the middle of the action, supporting people, solving problems, and handling the administrative work that keeps a business running smoothly. If you’re a service-minded executor who values accuracy, variety, and being a dependable support to a growing team, we want to talk to you.

Our ideal Office Administrator is:

• Highly organized and detail-oriented: Accuracy, follow-through, and up-to-date systems matter to you, and you take pride in keeping information organized.
• Proactive and reliable: You naturally notice what needs attention, take initiative, and see tasks through to completion.
• Professional and personable: Clients, vendors, and teammates experience you as confident, courteous, and easy to work with.
• Task-driven and solutions-focused: Checking things off the list, resolving issues, and keeping operations moving brings you real satisfaction.
• Tech-savvy and adaptable: Common office tools feel familiar, and learning new systems comes easily to you.

Our ideal Office Administrator plays a key role in supporting Vision Spark’s day-to-day operations. This person owns core administrative, office, and billing tasks while serving as a central point of coordination for internal teams and clients. You enjoy being hands‑on, keeping things organized, and supporting others through consistent execution and communication so the business can operate efficiently and serve clients well.

The responsibilities of this Office Administrator include, but are not limited to:

• Own day-to-day bookkeeping activities, including invoicing, accounts receivable tracking, collections, and reconciliation support
• Manage invoicing and routine accounts receivable follow-up to support timely and accurate payment
• Manage Vision Space coordination, including scheduling, readiness, invoicing, and onsite logistics
• Manage front‑office administrative needs, including answering phones, greeting visitors, and supporting day‑to‑day office flow
• Coordinate onboarding logistics for new employees
• Provide administrative coordination and follow‑through in support of Client Services and Sales
• Manage office operations, including supplies ordering, facilities coordination, and interaction with vendors or cleaning staff
• Maintain organized records, documentation, and internal administrative processes
• Support the COO and other departments with administrative and operational needs
• Assist with special projects and additional responsibilities as needed

** This is a full‑time, in‑person position based in Worthington, OH. **

• 2+ years of experience in office management or administrative roles with hands‑on bookkeeping responsibility
• Demonstrated experience with invoicing, reconciliation, and financial accuracy
• Experience coordinating administrative workflows and supporting multiple priorities across teams
• Strong working knowledge of Microsoft 365 and comfort learning new systems and tools

• Quick Books experience and/or certification
• Exposure to HR administration, onboarding, or benefits coordination
• Experience working in a small professional services organization (25 employees or fewer)
• Business degree with minor in accounting/finance, or HR
• Experience with online credit card processing platforms
• Payroll support experience, including documentation, reporting, or coordination
• Familiarity with process or project management software
• Exposure to applicant tracking systems (ATS) or CRM tools
• Familiarity with EOS®, Pinnacle, or other business operating systems

Vision Spark is an executive search and people advisory firm that helps companies operating on EOS®, Pinnacle, and other business operating systems put the right people in the right seats. While we are best known for executive and leadership search, we also support organizations in hiring critical non‑leadership roles using proven tools, assessments, and structured hiring processes.

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