Legal Secretary; Conveyancing

Job Title

Legal Secretary (Conveyancing)

GWCA Solicitors

tba

Sussex

Secretary

£OTE

Prepare correspondence and documents through digital dictation, word processing and be IT literate, and be able to work as part of a team but also under your own initiative.

• Initial enquiries on sale and purchase files
• Due Diligence in relation to AML obligations and risk management
• Obtaining all required documentation from client and other side and liaising with third party providers such as HMLR, Search Providers and Lenders
• Drafting sale contracts and re-mortgage documentation as required by Fee Earners
• Regular updates to client on progress of matter and dealing with ad-hoc enquiries from clients, Estate Agents and third parties
• Word processing of documents and correspondence as directed by Fee Earners
• Utilise the LEAP Case Management system in the creation and management of client files
• The role involves working for the fee earners and supporting them by performing various administrative duties: typing legal documents and correspondence, answering the phones, organising diaries, maintaining organised files, communicating with clients, and answering simple enquiries.
• Assisting Fee Earners with financial duties (e.g. inputting time recording, preparing bills, checking levels of work in progress and completion statements)
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Flexible to cover other legal secretaries around the team.
• Ad hoc duties when required.

• Strategic Thinking
  • Creating innovative ideas (2)
  • Building strategic awareness
• Leading People
  • Developing people (2)
  • Fostering collaboration
• Inspiring Performance
  • Effective communication (2)
  • Developing relationships
• Driving Customer Value
  • Improving performance (2)
  • Identification of efficiencies

• Previous Conveyancing experience
• Previous/current Legal Secretary
• Audio Typing
• LEAP Case Management
• Good MS Office experience
• Excellent phone manner
• Attentive
• Excellent Communication Skills
• Work Under Pressure

• Previous Conveyancing experience
• Previous/current Legal Secretary
• Audio Typing
• LEAP Case Management
• Good MS Office experience
• Excellent phone manner
• Attentive
• Excellent Communication Skills
• Work Under Pressure