Medical Rostering Advisor

Job overview

We have an exciting opportunity for a Medical Rostering Advisor to join our Medical Rostering team.

As well as managing the day‑to‑day business as usual rostering activities, the post holder will be responsible for fully supporting the implementation of all aspects of the Trust’s Medical e‑Rostering Systems. Working with the Medical Workforce Systems Manager, the Medical Workforce Systems Implementation Team and key stakeholders, the Medical e‑Rostering Advisor will support the implementation team on rostering performance improvements and the achievement of Medical e‑Rostering KPIs in some of the less complicated medical rotas.

This will be a unique opportunity to support medical teams in modernising their working practices and widening participation; design, run and publish research rigorously testing the impact of innovative resource and change management approaches; and make a significant and lasting difference to our frontline staff – and, ultimately, our patients.

If you are curious and enquiring, think you have the skills and determination to help us achieve our ambitious goals, and would thrive in a supportive and inclusive implementation team, we’d love to hear from you!

• Working with the Medical e‑Rostering Team to support the roll‑out of e‑rostering and rostering improvements across the Trust, driving efficiency through rostering best practice and communicating the associated benefits to stakeholders.
• Taking full responsibility, upon completion of the implementation of the medical e‑rostering system, for supporting the less complex departments in managing their rosters.
• Setting up and creating rosters on the system, providing high‑level admin support and managing the creation of Junior Doctor rosters, which occur two or three times a year.
• Developing, organising and delivering post‑implementation e‑Rostering training, including progression into online packages.
• Providing an effective, customer‑focused Medical e‑Rostering support service, ensuring data is kept up to date and that changes are completed in a timely manner.
• Being an expert user of the Medical e‑Rostering solution and offering support, advice and guidance to managers and end users throughout the Trust.

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in.

We’re proud to be a Disability Confident Employer (Level
3) and a Veteran Aware Trust.

Please note:

This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered.

• Taking full responsibility, upon completion of the implementation of the medical e‑rostering system, for supporting the department in managing their rosters.
• Setting up the rota on the system, creating the rota, providing high‑level admin support and managing the creation of Junior Doctor rosters, which occur two or three times a year.
• Communicating and supporting rostering best practice throughout the Trust and providing advice to users on how to improve their rostering effectiveness and performance.
• Supporting the roll‑out and management of new and existing e‑Rostering areas, including system functionalities.
• Working closely with the Medical e‑Rostering team colleagues to ensure that the workforce has access to timely, quality and well‑delivered advice, guidance and training relating to rostering.
• Providing advice and guidance to medical departments that are looking to move from templated rosters to annualised hours / self‑rostering, explaining how the process works and the benefits it can bring.
• Assisting managers and clinicians within traditional rostering areas to review roster templates and aid the refreshing of their templates.
• Supporting the Medical e‑Rostering helpdesk team and providing assistance to the inbox if required.
• Supporting the Medical Workforce Systems Manager and carrying out specific projects as required, escalating rostering issues and any data quality issues as appropriate.
• Assisting the team with ad‑hoc tasks and undertaking any other