Academic Administrator II

Academic Administrator II –
UMass Chan Medical School

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include education, research, clinical care, and service.

• Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance.
• Foster on-going improvements in operating efficiency/process.
• Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements.
• Assist the chair in determining space needs for faculty and revenue operations in the Department.
• Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department.
• Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty.
• Responsible for the recruitment, compensation plans, and merit of faculty.
• Advise the Chair, faculty and department personnel on employee relations issues.
• Supervise all personal action activity related to hiring, termination, increases, contracting and funding.
• Serve as advisor to faculty for the pre and post award activity relating to grant management.
• Assist with the negotiation of research and trust fund contracts with outside organizations.
• Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts.
• Review department needs and recommend priorities based on availability of funds.
• Devise funding strategies where the sources represent multiple venues, internally and externally.
• Manage all department funding sources by monitoring revenue and expenditure activity.
• Adhere to University, State, and funding agency regulations.
• Responsible for the division's indirect cost, time, and effort reporting.
• Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines.
• Represent the department at administrative meetings within and outside of the Medical School.
• Serve on Institutional committees established to improve school operations and system implementations.
• Perform other duties as required.

• Bachelor's of Science degree in Administration or related field or equivalent experience.
• 5 years of related experience.
• Prior supervisory experience required.

• Demonstrated success in an operational/administrative role within an academic healthcare setting.

• Seniority level:
  Not Applicable
• Employment type:
  
  Full-time
• Job function:
  Education and Training
• Industries:
  Research Services

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.