Secretary, Medical Admin Sr-SHARE; Otolaryngology
Job in
Worcester, Worcester County, Massachusetts, 01609, USA
Listing for:
UMass Memorial Health
Full Time
position
Listed on 2026-01-23
Job specializations:
-
Healthcare
Healthcare Administration, Medical Office, Medical Receptionist
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Position: Secretary, Medical Admin Sr-SHARE (Otolaryngology) - 40 hours, days
Overview
Are you a current UMass Memorial Health caregiver? Apply now through Workday.
Exemption Status: Non-Exempt
Hiring Range: $20.32 - $32.87
Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations.
Schedule Details: Monday through Friday
Scheduled
Hours:
8:30 am - 5:00 pm
Shift: 1 - Day Shift, 8 Hours (United States of America)
Hours: 40
Cost Center: 34000 - 1700 Otolaryngology
Union: SHARE (State Healthcare and Research Employees)
This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other.
And everyone, in their own unique way, plays an important part, every day.
Major Responsibilities
May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations.Arranges meetings and activities for faculty for the most efficient use of available time. Makes travel arrangements for trips, conferences, etc.Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc.Coordinates internal and external meetings.Greets visitors and/or patients. Ascertains their needs, and provides standard information as required. Fosters quality customer service.Receives and addresses patient-care related phone calls. Provides routine information on procedures and standard policies, refers matters to appropriate person within department.Identifies problem related priorities, and responds to emergency need to interrupt or contact physician and/or clinicians, within physician's guidelines.Issues and verifies patients' managed care referrals.Registers patients for each patient visit, utilizing computer-based patient registration/scheduling system.Verifies patient's insurance coverage and eligibility.Escorts patients to examination rooms and chaperones patients as required.Collects co-payments from patients for visits, maintains records, and makes daily cash deposit.May perform on-site charge entry processes, utilizing computer-based systems.Batches daily encounter forms and relays/submits forms/information to the billing office.May process standard and non-standard business office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc. Follows up with personnel outside the medical office and UMMHC to expedite timely action and alleviate or report delays as appropriate.Provides guidance to departmental personnel in medical office and UMMHC administrative policies and procedures.May provide work guidance to office clerical staff.Sets up and maintains confidential, sensitive files and records for multiple functions, academic materials, medical records, etc., ensuring efficient retrieval of information. Coordinates retrieval of medical records.Ensures adequate inventory of office supplies and basic maintenance of office equipment.May coordinate basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.Position Qualifications
License/Certification/
Education:- Required:
High School diploma. - Required:
6-12 months additional specialized medical secretarial/medical office training.
Experience/
Skills:- Required:
2-3 years of medical secretarial/administrative support experience.
Software used:
Word processing, spreadsheet, presentation graphics, database, Medi-Tech,…
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