Accounts Receivable Administrator

Position: ACCOUNTS RECEIVABLE ADMINISTRATOR

ACCOUNTS RECEIVABLE ADMINISTRATOR

David Clark Company
• Worcester, MA, United States

On-Site in Worcester M-F 8 AM - 4:30 PM

JOB SUMMARY

The Accounts Receivable Administrator assists with the daily business processes pertaining to the Credit and Accounts Receivable area of the business.

DUTIES/RESPONSIBILITIES

• Downloads daily bank activity reports.
• Cash application of bank wires, ACH payments, Checks and Credit Card payments.
• Cafeteria cash box count and configuration for the next business day.
• Daily invoice system processing and email/mailing of invoices.
• Prepares weekly manual bank deposit of cash and posts in system.
• Analyzes customer accounts and the release of pending orders.
• Handles collection calls/emails and correspondence with customers to resolve past due issues and/or pending order questions.
• Reconciles customer accounts.
• Processes credits to customer accounts.
• Requests trade references.
• Requests Dun and Bradstreet reports for customer evaluation.
• Other duties as required.

LEVEL OF RESPONSIBILITY

• Employee works under general supervision.
• Employee makes decisions within clearly prescribed areas referring matters that fall outside that area to others.
• Employee recommends actions and alternatives to supervisor.

SUPERVISORY RESPONSIBILITIES

• None.

REQUIRED SKILLS/ABILITIES

• Analytical and organizational skills.
• Time management skills and the ability to work in a fast paced environment.
• Ability to meet deadlines throughout the business day.
• Ability to converse with various internal departments to accomplish business objectives.
• Strong communication skills written/verbal.
• Proficient in the use of Microsoft Excel, Word & Outlook.
• Comfortable working with various computer system programs and bank software.
• Experience with the use of Microsoft Dynamics Great Plains highly desirable.

EDUCATION AND EXPERIENCE

• Bachelor's degree and/or equivalent work experience.
• 1-3 years of experience preferred.
• Basic, introductory on-the-job training.

WORKING CONDITIONS AND

PHYSICAL REQUIREMENTS Physical Demands/Efforts

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Little or no physical exertion.

Mental & Visual Demands

• Moderate concentration to effectively execute moderately complex tasks.
• Work occasionally requires visual effort for extended periods of time.
• Must be able to effectively communicate in English.

Work Environment and Hazards

• Some areas of the building are not climate-controlled.
• Working environment is typical of an office setting.
• Infrequent exposure to hazards that require the exercise of caution with little likelihood of injury.

AMERICANS WITH DISABILITIES ACT

David Clark Company complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Equal Opportunity Employer

David Clark Company is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, veteran status, genetic information, or any other protected category under applicable law.

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