×
Apply for Jobs Apply for Jobs Post a Job Post a Job Local Jobs Home
Register Here to Apply for Jobs or Post Jobs. X
More jobs:
Healthcare Administration Medical Office

Secretary, Executive Admin; Hospital Medicine

Job in Worcester, Worcester County, Massachusetts, 01609, USA
Listing for: UMass Memorial Health
Full Time position
Listed on 2026-03-15
Job specializations:
  • Administrative/Clerical
    Healthcare Administration
  • Healthcare
    Healthcare Administration, Medical Office
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR
Job Description & How to Apply Below
Position: Secretary, Executive Admin (Hospital Medicine) - 40 hours, days

Are you a current UMass Memorial Health caregiver? Apply now through Workday.

Exemption Status: Non-Exempt

Hiring Range: $23.81 - $40.14

Schedule Details: Monday through Friday

Scheduled

Hours:

 7:30 AM - 4:00 PM

Shift: 1 - Day Shift, 8 Hours (United States of America)

Hours: 40

Cost Center: 34000 - 2875 Hospital Medicine

Union: SHARE (State Healthcare and Research Employees)

This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone is a caregiver – UMass Memorial Health is a premier health system of Central Massachusetts, with more than 20,000 employees committed to healing patients, community, and each other.

Major Responsibilities

  • Performs the following lead duties to coordinate activities and assigned personnel:

    • a) Plays a lead role in implementing new or revised systems and procedures; performs basic troubleshooting and provides feedback on process improvements.
    • b) Orients new employees, trains employees in new procedures and provides ongoing instruction as appropriate.
    • c) Relays work instructions provided by supervisor.
    • d) Schedules, distributes and monitors the flow of work for an assigned group of employees.
    • e) Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel.
    • f) Provides information regarding employee job performance to supervisor.
    • g) Assists in ensuring that employees are provided with appropriate resources and methods.
    • h) Reports employee problems or unusual occurrences to the supervisor.
  • Produces correspondence, memos and reports from dictation, drafts, models, etc.; proofreads/edit material for appropriate grammar, spelling, format and style.
  • Composes, or selects standard form letters for supervisor's response to routine inquiries.
  • Arranges meetings and activities for supervisor for the most efficient use of available time; makes travel arrangements for extended trips and groups.
  • Coordinates large, complex internal and external meetings; may attend meetings as recording secretary; prepares and distributes agenda.
  • Provides information and assistance to a variety of high level internal and external contacts to exchange confidential information and expedite matters on behalf of supervisor and associated staff.
  • Receives phone calls and messages, provides information on procedures and standard policies of the department or function to customers, and refers matters to the appropriate person within department.
  • Assists with administrative processes associated with the department or function.
  • Processes standard and non-standard business office administrative paperwork (purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.) and follows up for timely completion of processes.
  • Provides guidance to departmental personnel in UMMHC administrative policies and procedures.
  • Assists in the preparation of and maintains the departmental operating budget report and supporting documentation.
  • Assists with special projects: gathers documents/files and records, incorporates statistical or financial data, prepares reports using statistical or financial tables, charts.
  • Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
  • Ensures adequate inventory of office supplies and basic maintenance of office equipment; coordinates timely repair of office equipment.
  • Ensures basic set up and maintenance of office personal computers and associated equipment, and ensures timely service.
  • May schedule work, and provide basic direction to temporary help or clerical and secretarial staff.
  • Performs miscellaneous clerical duties (collating, sorting, faxing, filing, and distributing/retrieving documents and mail); records and relays phone messages.
  • Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.

    • All responsibilities are essential job functions.

    Position Qualifications
    • License/Certification/

      Education:



      Required:

      Associates Degree in Secretarial Science or equivalent.
    • Experience/

      Skills:



      Required:

      3-5 years of secretarial/administrative…
    To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
    (If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
     
     
     
    Search for further Jobs Here:
    (Try combinations for better Results! Or enter less keywords for broader Results)
    Location
    Increase/decrease your Search Radius (miles)

    Job Posting Language
    Employment Category
    Education (minimum level)
    Filters
    Education Level
    Experience Level (years)
    Posted in last:
    Salary
    Advanced Search