Educational Secretary - Worcester East Middle School

Position: 42-Week Educational Secretary - Worcester East Middle School
SUBJECT: 42 WEEK EDUCATIONAL SECRETARY

REPORTS TO:

School Principal

The following position is available for bid within the Educational Secretaries Unit. Preference for awarding this assignment will be given to those individuals who are appointed Word Processor.

ACCOUNTABILITY OBJECTIVE:

This position is accountable for performing routine office work, be highly qualified in English, grammar, and typing. The Secretary must be mature and discreet and be able to meet people and handle sensitive material. The Secretary shall have two years of successful office experience with progressively more important responsibilities. The Secretary shall be computer literate with experience using a PC computer system.

PRINCIPAL RESPONSIBILITIES: (to be included along with other responsibilities)

1. The Secretary is a member of the clerical staff and as such is responsible to provide clerical support to the administrative staff, to act as a receptionist, when necessary, and to perform the various changing tasks of her office to ensure that the office operation is run smoothly.

2. Maintain the files of the office to which he/she is assigned in a standard and appropriate manner.

3. Photocopy as required or requested, to include listed copies on official correspondence.

4. Respond on behalf of his/her office to official inquiries as directed by his/her supervisor.

5. Assist in internal mail distribution.

6. Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office.

7. Answer office telephone and respond appropriately to request and/or channel calls to the proper person/office.

8. Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner.

9. Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks.

10.Perform any other related duties or assignments as directed by his/her supervisor.

11.Responsible for assuring equal educational opportunity to all individuals regardless of race, color, gender, age, marital status, religion, gender identity, national origin, sexual orientation, homelessness, or disability.

REQUIRED QUALIFICATIONS:

1. High School Graduate or equivalent

2. Minimum 2 years secretarial experience

3. Must have computer experience and the ability to work with customized databases

4. Proven verbal and written communication skills

5. Excellent time management and organizational skills

PREFERRED QUALIFICATIONS:

1. Demonstrated experience supporting students with special needs

2. Ability to speak Albanian, Arabic, Nepali, Portuguese, Spanish, Vietnamese or an African Language.

3. Demonstrated experience with second language acquisition

WORK YEAR : 192 days

TO APPLY:

Any person interested in these positions must submit an application on-line with
licensure information, and answer all questions by logging into (Use the "Apply for this Job" box below). See District Information/Internal Staff Postings.

This deadline does not preclude further advertisement or recruitment.