Litigation Legal Assistant

SUMMARY JOB DESCRIPTION:

The Litigation Legal Assistant will perform diverse secretarial duties for three or more attorneys in our Litigation Practice Group, including office work flow, client contact, written and verbal correspondence, billing, meeting and calendar management, transcription, special projects, monthly time and expense reporting, filing, and records control.

The successful candidate will maintain strict confidentiality on issues of a sensitive nature. Must be a professional who is extremely organized and pays strict attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Draft, type, and proofread letters, memos, documents, and reports

· Maintain paper and electronic records through filing, retrieval, retention, storage, compilation, coding, updating, and destruction

· Coordinate activities related to the attorneys

· Receive, screen, and route phone calls, mail, and correspondence

· Act as interface for clients

· Manage complex attorney calendar using Microsoft Outlook; resolve scheduling conflicts and prioritize commitments

· Communicate agendas and respond to calendar changes as needed

· Confirm external meetings

· Responsible for accurate timekeeping and billing of attorney time; review, revise, and coordinate monthly bills with the billing director

· Coordinate travel arrangements

· Prepare and submit expense reports electronically

· Enter contacts into the firm’s CRM and coordinate client and matter intakes for attorneys

· Run preliminary conflict checks for new clients and matters.

· Know the formal and informal departmental goals, standards, policies, and procedures

· Is sensitive to the relationship among attorneys, client and co-workers

· Carry out duties and responsibilities with minimal supervision

· Work as part of the client management team by making some independent decisions and establish work priorities on essential procedure-oriented operations

· Exchange non-routine information using tact and persuasion as appropriate

REQUIREMENTS:

· High school diploma or GED required and Five years’ experience supporting attorneys

· Outstanding verbal and written communication skills

· Flexibility for overtime required

· Knowledge of billing and other time entry functions preferred

· Strong organizational skills and detail-focus necessary

· Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously

· Strong interpersonal skills; position requires demonstrated poise, tact, and diplomacy

· Must be able to interact and communicate effectively with all internal and external clients

· Must be able to handle sensitive information and issues effectively and with a high level of confidentiality

· Comprehensive knowledge of computer software applications such as Microsoft Office including Word, Excel and Outlook, Workshare, iManage, Aderant and Chrome River.