Executive Assistant to Chief Operating and Nursing Officer

Executive Assistant to the Chief Operating and Nursing Officer

ADMIN - Woon - Clinton, 450 Clinton Street, Woonsocket, Rhode Island, United States of America

Posted Friday, January 16, 2026 at 5:00 AM

Thundermist's Mission - To improve the health of our patients and communities by delivering exceptional health care, removing barriers to that care, and advancing healthy lifestyles.

Please note, effective September 1,2021, all Thundermist employees are required to have an initial dose of vaccine to prevent Covid-19. Effective October 1, 2021, all employees of RI licensed health care facilities must be fully vaccinated against Covid-19. Employees may be deemed exempt from this requirement based on documentation from their health care provider.

The Executive Assistant (EA) to the Chief Operating Officer / Chief Nursing Officer provides high-level administrative, operational, and strategic support to an enterprise clinical and operational executive. This role functions as a trusted partner and extension of executive leadership, enabling focus on organizational strategy, clinical excellence, risk mitigation, and operational performance across multiple clinical sites and service lines. The Executive Assistant manages complex executive-level communications and materials, ensures follow-through on key initiatives, and serves as a central point of coordination across clinical, operational, and administrative leaders.

Success in this role requires sound judgment, discretion, strong organizational skills, and the ability to manage competing priorities in a fast‑paced healthcare environment.

Required

• Bachelor’s degree or equivalent professional experience
• Minimum of 5 years of experience supporting senior or executive-level leaders
• Exceptional organizational, time management, and communication skills
• High degree of professionalism, discretion, and emotional intelligence
• Strong written communication skills, with the ability to draft materials in an executive voice
• Proficiency with Microsoft Office and collaboration platforms (Outlook, Word, PowerPoint, Teams, SharePoint)

Preferred

• Experience in healthcare, public health, or a complex, regulated environment
• Familiarity with clinical operations, compliance, or quality initiatives
• Experience supporting enterprise-level or multi-site leadership

• Create, document, and maintain clear organizational communication pathways on behalf of the COO/CNO to ensure timely, accurate, and consistent information flow across the organization
• Partner with executive leadership to determine appropriate channels for communication (email, SharePoint, meetings, leadership forums, cascading messages)
• Coordinate and manage the distribution of executive communications, ensuring messages reach the intended audiences with clarity and consistency
• Maintain and update standardized communication tools, templates, and distribution lists used by the executive office
• Track key organizational communications to ensure follow-through, awareness, and alignment across clinical and operational teams
• Support message sequencing and timing to reduce confusion, duplication, or communication fatigue
• Serve as a point of coordination for cross‑departmental communications tied to enterprise initiatives, operational changes, and clinical priorities
• Organize and maintain executive files, documents, SOPs, and reference materials

• Manage and prioritize a complex executive calendar across clinical operations, governance meetings, external stakeholders, and internal leadership commitments
• Anticipate scheduling conflicts and proactively adjust based on urgency, organizational impact, and risk
• Prepare daily and weekly executive agendas with clear objectives and priorities

• Prepare briefing materials for meetings, including agendas, background information, and decision points
• Attend meetings as assigned to capture decisions, action items, and ownership
• Maintain tracking tools to ensure timely follow‑up and accountability across leaders and…