Executive Office Project Manager; Sr. Executive Assistant

Overview

JOB SUMMARY: The Senior Executive Assistant & Executive Office Project Manager supports the effectiveness of the Executive Office by providing advanced executive support and disciplined project execution in support of the Executive Chairman / President & CEO and the Senior Manager of Corporate Administration
.

This role reports directly to the Senior Manager of Corporate Administration, who provides overall direction, prioritization, and performance oversight. The Senior Manager of Corporate Administration serves as the primary day-to-day interface with the Executive Chairman / President & CEO
. The Senior Executive Assistant functions as the Senior Manager’s right hand, ensuring Executive Office priorities, communications, scheduling, and follow-through are executed with discipline and discretion.

Support to the Executive Chairman / President & CEO is coordinated through the Senior Manager of Corporate Administration in accordance with established Executive Office protocols. The role is not intended to operate as an independent or parallel channel to the Executive Chairman / President & CEO, but rather as an extension of the Senior Manager’s office.

Approximately fifty percent (50%) of the role is dedicated to Executive Office project management and strategic execution, including coordination, tracking, and follow-through on Executive Office–sponsored initiatives. The remaining scope focuses on advanced executive administration, information management, and governance-aligned operations.

Executive Office strategy, governance design, enterprise prioritization, and corporate communications strategy are established by the Senior Manager of Corporate Administration. The Senior Executive Assistant supports execution within this framework, exercising independent judgment while adhering to established oversight and escalation protocols.

• Executive Office Project Management & Strategic Execution
• Execute Executive Office initiatives and priorities as defined, sponsored, and directed by the Senior Manager of Corporate Administration.
• Translate Executive Office direction into structured project plans, including timelines, milestones, owners, dependencies, and risk considerations.
• Maintain Executive Office initiative trackers, dashboards, and executive-level status reporting to support leadership visibility and decision-making.
• Coordinate across functional leaders, Executive Administration Department (EAD) resources, and subject-matter experts to drive execution and follow-through.
• Monitor initiative progress, identify risks or delays, and escalate issues with context and recommended next steps.
• Prepare executive-ready updates, briefing materials, and decision inputs related to Executive Office initiatives.
• Serve as a continuity anchor to maintain momentum on initiatives amid shifting executive schedules and competing priorities.

• Administrative Support
• Calendar Management:
  Independently manage Executive Office calendars in coordination with the Senior Manager of Corporate Administration, ensuring alignment with strategic priorities, governance commitments, and executive protocols. All calendar access, scheduling decisions, and prioritization involving the Executive Chairman / President & CEO are coordinated through the Senior Manager of Corporate Administration as the primary interface.
• Communications:
  Act as a point of contact for Executive Office correspondence and coordination; draft, review, and route communications in accordance with established protocols, escalating matters as appropriate. Communications directed to or involving the Executive Chairman / President & CEO are managed in coordination with and through the Senior Manager of Corporate Administration.
• Travel Arrangements:
  Manage domestic and international travel logistics for the Executive Office, including board, governance, and executive-level engagements.
• Task Prioritization:
  Assess and manage Executive Office priorities, balancing competing demands, timelines, and dependencies while maintaining visibility into key risks and commitments.

• Executive Operations & Information Management
• Meeting and Report Preparation:
  Prepare agendas,…