Corrections Records Specialist

Overview

The County of Yolo is recruiting for one (1) regular, full-time position in the class of Corrections Records Specialist I at the Yolo County Sheriff's Office (YCSO). Selected candidates will be assigned to the Records unit of the Detention section at the Monroe Detention Center and will have significant contact with the public, including people who have been arrested and are being booked into the correctional facility.

The ideal candidate will demonstrate the ability to conduct themselves in a calm, assertive manner and will be comfortable interacting with a diverse group of people.

Hear from the Team  to watch a short informational video about this position. You don’t want to miss this opportunity to join the YCSO team!

The Corrections Records team currently operates in four shifts:

Shift A
Sunday, Monday, Tuesday: 6:00am – 6:00pm
Every other Wednesday: 10:00am – 6:00pm

Shift B
Thursday, Friday, Saturday: 6:00am – 6:00pm
Every other Wednesday: 10:00am – 6:00pm

Shift C
Sunday, Monday, Tuesday: 6:00pm – 6:00am
Every other Saturday: 6:00pm – 2:00am

Shift D
Wednesday, Thursday, Friday: 6:00pm – 6:00am
Every other Saturday: 6:00pm – 2:00am

Note: This shift schedule may change in the future.

Under general supervision, the incumbent performs daily administrative and clerical duties in the Detention section of the Sheriff’s Office; and performs related specialized detention records work as required. This is the entry-level class of the Corrections Records Specialist series assigned to the Detention section. Under general supervision, incumbents learn to perform routine, complex, and specialized clerical and administrative duties associated with jail operations.

Incumbents must be willing to work irregular hours, which may include rotating shifts, weekends, and holidays. Incumbents are expected to qualify for Corrections Records Specialist II after one year of satisfactory performance in this position.

How to Apply To be considered for this job opportunity, interested applicants should submit the following:

• An online County of Yolo Employment Application
• A completed supplemental questionnaire
• Verification of education (if qualifying via the education pattern)
• A valid typing certificate

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section below.

Note: A maximum of 50 applications will be accepted. Recruitment may close before the advertised closing date without notice once this limit is reached.

• Prepares, processes, maintains and files a variety of records, reports and permits used in the Sheriff’s Office; processes necessary documents for support service within the Detention Facility and the Sheriff’s Office; prepares and processes correspondence and reports to the Department of Justice and other federal and state agencies.
• Operates the CLETS system to input and obtain data; answers phones, relates messages, types a variety of reports, documents and other related departmental correspondence; keeps accurate records of all monies of inmates in custody that are received and disbursed.
• Schedules in and out of county court appearances; prepares, maintains and distributes court lists, including daily arrangement calendar; facilitates and coordinates out-of-state extraditions between California agencies and out-of-state agencies and jurisdictions.
• Processes warrants, including CLETS system entry, modification or cancellations, sending out warrant letters, teletype abstracts, warrant locates, and other warrant correspondence; processes paperwork and CLETS system entry related to restraining orders; towed, stored, stolen and recovered vehicles and boats; missing and located persons, stolen and recovered property and guns.
• Processes DOJ database audits; processes fingerprint cards verifying that accurate information is submitted to the Department of Justice and other federal and state agencies. Enters inmate data into Jail Management System, and processes crime reports, citations, and other related functions in the Records Management System.
• Receives…