Guidance Assistant

Required Qualifications:

Associate’s degree or minimum of 2 years experience in an office setting with varied duties. The ideal candidate is organized, detail-oriented, and enjoys helping students navigate their educational journey.

Experience in a school setting and is comfortable performing data analysis in excel.

12 month, 40 hour per week, non-exempt position

April 2026 (date to be determined)

MSA Secondary Campus

MSA offers a generous benefits package and 20 days of paid time off to year round office support staff.

$20 to $22 per hour

Report to the MSA Middle and High School Principals.

Apply on our website: (Use the "Apply for this Job" box below)./

The duties below are not intended to be a comprehensive listing of all duties and tasks performed by those holding this type of position.

Math and Science Academy is growing, and we’re excited to expand our Student Support Team! We are seeking a Guidance Assistant to provide essential administrative and program support to our Guidance Counselors. This role plays a vital part in coordinating PSEO (Post-Secondary Enrollment Options) registration and data management, while serving as a consistent point of contact for students and families.

The ideal candidate is organized, detail-oriented, and committed to delivering responsive, student-centered support in a fast-paced school environment.

• Assist students/families to the PSEO general information
• PSEO student registration
• Assist in the tracking of PSEO student registration
• March through September for Semester 1
• October - January for Semester 2 of current school year
• Keep track of total numbers for grades 10-12
• Inform High School Counselor and MARSS Coordinator
• Gather the PSEO student schedules each semester
• Contact all PSEO colleges for schedules and enrollment information for MSA students
• Create a form or a way for students upload their schedule
• Follow up with students who submitted in an unreadable format
• Follow up with students who do not submit their schedule
• Keep track of the total number of Century credits for each student by semester
• Relay to the Director and MARSS Coordinator
• Add the PSEO classes to the student’s schedule
• S1 courses to be added by the first week of September (earlier if we have their schedules); S2 by the end of January
• Ensure all junior and senior students (PSEO and full-time MSA students) have full schedules
• For PSEO students - make sure they have one open period
• Communicate to the High School Counselor the students who are missing a schedule
• Provide a list of PSEO students and where they are registered to the MARSS Coordinator
• Work with the high school counselor on PSEO courses and graduation requirements equivalencies
• Manage the PSEO student schedules for PSEO classes and MSA classes
• Upon request drop or add MSA classes to a PSEO student’s schedule
• Ensure they are not dropping a graduation requirement
• Contact the High School Counselor, when necessary
• Assist with transportation and PSEO students
• Before the start of the school year remove transportation/routes from Infinite Campus for students not needing the route
• Update State reporting fields

Manage the MSA guidance email

• Respond to emails
• Manage the labels/folders for tracking PSEO information and transcript requests

• Work with the High School Counselor
• Ensure that the high school level courses taken in middle school are added to the student’s transcript
• Work with the Enrollment Coordinator to keep track of new students starting in grades 10-12

• Ensure there are high school transcripts from the previous school.
• Work with the HIgh School Counselor to ensure schedules are created with the correct courses
• Request student records for all new students in grades 9-12.
• Post new student records to the SIS.

• PSEO, UMTYMP ( University of Minnesota Talented Youth Mathematics Program) , and NSO (Northstar Online)

Provide transcripts upon request when High School Counselor is not available

Assist in the coordination of testing (5-10%)

• Advanced Placement (AP)
• ACT
• P…