Sales Administrative Assistant

Summary

We are seeking a Sales Administrative Assistant to support our growing sales team. This full‑time in‑office position includes a comprehensive benefits package and the opportunity to play a key role in maintaining smooth, efficient sales operations.

We’re looking for a proactive, detail‑oriented professional with excellent communication skills and the ability to work both independently and collaboratively.

• Provide administrative and operational support to the sales team to ensure efficient daily workflow.
• Maintain office operations and uphold internal organizational standards.
• Assist with document preparation, proofing, and distribution for various sales materials.
• Cross train with marketing on trade shows, hotel bookings, and other marketing duties as assigned.

• Document Preparation & Quality Assurance
  • Review, edit, and proofread sales proposals to ensure accuracy, consistency, and professional quality.
  • Prepare and distribute Statements of Qualifications (SOQs) to clients.
  • Coordinate and send proposal packages via email in a timely and polished manner.
  • Maintain and update Microsoft Office and Adobe templates to support consistent branding.
• Organization & Workflow Support
  • Assist with maintaining accurate, organized electronic files and document libraries.
  • Perform database entry and updates as needed.
  • Support general office duties related to sales operations.

• Strong interpersonal skills and a demonstrated ability to be a collaborative team player.
• Exceptional verbal and written communication skills.
• Strong command of grammar, spelling, editing, and proofreading.
• High attention to detail with a commitment to accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage and prioritize multiple tasks in a fast‑paced environment.
• Strong organizational and process‑oriented mindset.
• Experience reviewing proposals, contracts, or technical documents.
• Experience with document development, formatting, and version control.
• Basic database entry skills.
• Familiarity with cloud‑based document management or file‑sharing systems (preferred, not required).

• Prior experience in an engineering, construction, professional services, or technical environment.
• Experience supporting a sales or business development team.

• Paid time off and professional development opportunities.
• A collaborative, stable work environment with long‑term industry presence.

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Please upload your resume and cover letter for consideration of this position.