Administrative Assistant

Administrative Assistant - Woodbury, MN

AE2S (Advanced Engineering and Environmental Services, LLC)

Administrative Assistant role at AE2S.

Advanced Engineering and Environmental Services (AE2S) is an award‑winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100‑percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family‑Friendly with Flexibility and Work‑Life Balance
• This position will be in office
• Anticipated Starting Salary: $44,100–$53,900 per year DOE

• Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
• Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, taking meeting minutes, data entry, research, running errands, general office maintenance, etc.
• Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
• Maintain office calendars and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
• Maintain filing systems for client and project‑related correspondence, contracts, reports, plans/specifications, reference information, dead‑filing and archived projects, etc.
• Enter and update information in Deltek Vantagepoint software, including but not limited to client and contact databases and employee records
• Assist with proof reading, collation, and assembly of project related documents, including shop drawings, project manuals, cost estimates, reports, and correspondences
• Plan and host office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, and other special events
• Schedule and coordinate fleet vehicle usage and maintenance requests as needed
• Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
• Prepare for new employees, including office set up and orientation
• Order office supplies and equipment
• Other tasks as assigned specific to office

• 2+ years previous work experience in an office environment
• Excellent communication and organization skills
• Computer literacy with proficiency with Microsoft Office software
• Valid driver’s license
• All applicants must be able to complete pre‑employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

• Previous experience in construction, engineering or architectural firm
• Associate degree specializing in administrative assistant, business, or related field
• Technical writing and editing ability
• Knowledge of Deltek Vantagepoint

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off‑site locations including occasional overnight stays out of town

• Entry level

• Full‑time

• Civil Engineering

AE2S is an Equal Opportunity / Affimative Action Employer