Office Specialist II; Regular - Valor Middle School

Office Specialist II (FT/Regular) - Valor Middle School

Woodburn SD 103 Valor Middle School - Woodburn, Oregon

Job : 5555359

Final date to receive applications: Posted until filled

Posted: Feb 25, 2026 8:00 AM (UTC)

Starting Date: To Be Determined

POSITION SUMMARY:

To perform specialized and complex secretarial, clerical, and office coordination duties for an assigned program, department and/or administrator. Support the District Mission and Strategic Plan Objectives.

BILINGUAL REQUIRED

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent as required by OAR , Oregon Department of Education (one year of experience in general clerical work, requiring frequent contact with the public)
• 18 years of age or older
• Have completed at least three years of successful experience in general office work

ESSENTIAL REQUIREMENTS:

• Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students, parents, and teachers
• Ability to understand and follow oral and written instructions
• Ability to maintain confidentiality
• Ability to perform secretarial and administrative support functions requiring independent judgment, decision-making, and problem solving
• Skilled in computer operation and use of computer programs involving word processing and data base programs
• Ability to operate standard office equipment (i.e., computer, telephone, intercom, calculator, copier, fax, etc.)
• Ability to quickly acquire a working knowledge of departmental policies and procedures and the operation of secretarial services within program or department
• Ability to research information and compose memos, letters, and other correspondence for a supervisor/administrator signature
• Ability to plan, organize, prioritize, and complete a high volume of work in a timely and efficient manner
• Ability to access and compile information, maintain extensive reports, and prepare reports
• Ability to type/word process with accuracy and at a speed necessary for successful job performance
• Possess English language skills including writing, speaking, and reading. Bi-lingual language skills may be required in certain positions.
• Ability to maintain the department/program budget.
• Perform physical requirements which may include:
• Light to moderate degree of physical stamina
• Ability to stand, walk, and bend frequently, and occasional lifting up to 50 lbs.
• Ability to use computer, telephone, and other office equipment for extended periods of time
• Ability to make frequent trips from desk to counter, files, and other locations in the district office/school buildings
• Demonstrates support for the District Core Values, in the following manner:
• Interacting with colleagues, community members, students and parents in a respectful and trustworthy manner.
• Possesses an awareness and sensitivity to a variety of cultural practices and values.
• Collaborates with peers, parents, students and community members.
• Actively seeks out professional development opportunities.
• Is accountable for actions and following through on personal and professional goals.
• Holds high expectations for self, peers and students.
• Assesss personal performance and student outcomes for improvement.
• Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable

PERFORMANCE RESPONSIBILITIES:

• Provides secretarial support to the assigned program, department, or administrator
• Maintains and protects the confidentiality of program/department records
• Interprets and explains program or department policies, rules, and regulations in response to inquiries
• Answers telephone calls, makes appointments, receives visitors, and answers inquiries or refers to appropriate person
• Types/word processes a variety of written material including letters, tests, reports, statistical data and charts, from rough draft, dicta phone, or verbal instructions; type, proofread, and process documents, and type a high volume of materials. Translation and interpretation services may be essential responsibilities in specified positions.
• Performs clerical functions which may include payroll records, tracking budget expenditures, inventory, accumulating data for…