Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team in Woodbridge, Virginia. This contract position offers the opportunity to support essential office operations in the real estate sales and leasing industry during a maternity leave. The ideal candidate will exhibit exceptional organizational skills and the ability to manage multiple tasks efficiently in a dynamic environment.

Responsibilities:

- Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements.

- Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers.

- Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates.

- Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information.

- Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events.

- Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling.

- Assist with department budget preparation and administration, ensuring financial operations align with company goals.

- Perform additional administrative duties as required to support office operations and team efficiency. Requirements - Proven experience in administrative roles, preferably in the real estate or sales industry.

- Strong organizational skills with the ability to multitask and prioritize effectively.

- Proficiency in data entry and maintaining accurate records.

- Excellent communication skills for handling correspondence and liaising with team members.

- Familiarity with managing escrow accounts and processing sales transactions.

- Competence in creating and proofreading marketing materials such as brochures and advertisements.

- Leadership skills for recruiting, training, and supervising office personnel.

- Proficiency in basic computer applications and office management software. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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