Administrative Support Specialist

Administrative Support Specialist

General Description:

The Administrative Support Specialist reports to program manager with NOVA SySTEMic. This position provides essential support to the organization by managing administrative tasks such as operational, financial, technical, programmatic and customer service support and assistance for the NOVA SySTEMic department.

• Maintaining knowledge of internal processes and procedures to support operational accuracy
• Accurately creates and maintains records and databases
• Generate reports from data for internal use
• Maintain physical and digital records
• Assist with budget tracking and financial recordkeeping
• Support STEM and CTE Coordinators with activities and events

• Knowledge of general business and office functions, practices, equipment, systems, and procedures
• Knowledge of college programs, policies and procedures and the ability to interpret and explain them
• Strong problem solving, project management, analytical, critical thinking, and computer skills
• Strong interpersonal skills used in daily interactions with a diverse population of internal and external individuals
• Ability to work in an administrative/fast-paced environment that requires organization, precision, and accuracy
• Ability to analyze data, prepare professional reports/summaries, preserve data integrity, and focus on attention to detail
• Ability to be self-motivated and exercise independent judgment, with minimal or no supervision
• Ability to work under pressure and meet deadlines
• Strong organizational skills
• Able to work flexible work schedules

• Experience using office software, such as Microsoft Office Suite and Excel
• Procurement and supply ordering experience
• Administrative and customer service experience

• Experience working in administrative or operations support at a community college setting or in higher education
• Experience with State purchasing (eVA) policies

For further information and to Apply: (Use the "Apply for this Job" box below)./93822

Background Check Statement:
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:/

EEO STATEMENT:
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.