Operations Assistant

Overview

We are seeking a detail-oriented Operations Assistant to support our Operations Manager in coordinating daily activities for commercial facilities maintenance services. This role plays a critical part in scheduling, communication, documentation, and operational support to ensure jobs are executed efficiently, safely, and on time.

• Assist the Operations Manager with daily scheduling and dispatching of field teams.
• Coordinate estimates, service requests, and project timelines.
• Communicate with field staff regarding job details, changes, and priorities.
• Track job progress and assist with status updates and invoicing.
• Maintain organized records.
• Support onboarding documentation, certifications, and safety paperwork.
• Assist with material coordination and vendor communication.
• Handle administrative tasks related to operations, including emails, reports, and data entry.
• Act as a support liaison between operations, field teams, and management.

• Previous experience in operations, dispatch, administrative support, or facilities management preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Proficiency with basic computer systems (email, spreadsheets, work order platforms).

Experience: Required

Languages: English – Advanced

Employment: Full-time

Schedule: Monday - Friday 8AM-4PM

Salary: $46,000 – $58,000 yearly

Starting time: Immediate start!

We’re a family-run team that values respect, teamwork, and doing the job right. We support one another, prioritize safety, and reward hard work.