Accounts Payable Manufacturing

Overview

• Title:
  
  Accounts Payable
• Date: 10/12/22
• FLSA:
  Non-Exempt
• Location:
  
  Wood Dale, IL
• Reports To:
  
  Controller
• Position Summary:
  
  Responsible for the processing, scheduling, and payment of company invoices, and assisting other areas as requested.

• Validate vendor accounts and good standing
• Process and verify invoices using 3-way matching system. Collaborate with other departments and vendors to resolve discrepancies
• Analyze and process miscellaneous invoices to appropriate accounts
• Reconcile payables with general ledger and vendor statements
• Upload payroll and other journal entries as required
• Proactive in identifying, investigating, and reporting irregularities to accounting manager and/or controller
• Plan and prioritize payments through ACH, wire, credit cards and checks
• Analyze jobs and variance reports as requested
• Audit employee benefits for accuracy
• Prepare required documentation for inventory and financial audits
• Verify, enter, and receive sub-contract purchases for maintenance, repairs, and heat-treating
• Enter relevant costs on jobs
• Verify and code credit card transactions for multiple departments
• Reconcile credit card transactions and bank reconciliation in ERP system
• Process monthly commission reports
• Process electronic annual reports
• Assemble information from variety of sources for progressive unearned revenue reports
• Track and process year-end 1099s
• Assist accounting manager and controller as needed to balance month and year-end accounts and reconciliations
• Participate and collaborate with team members to analytically solve problems or streamlining processes
• Act as internal contact for technology issues; work with subcontracted support as needed
• Provide ERP training and submit guidelines for controller review
• Maintain professional knowledge and competence of processes through training and education
• Establish and maintain productive relationships with Wiegel teams
• Assist in storing of documentation as required by IATF 16949 and ISO 14001
• Perform 3-5 internal audits per calendar year for multiple sites adhering to IATF 16949 and ISO 14001 standards
• Assist other departments as needed regarding accounts receivable invoices, customer statements, processing customer payments, training, fax, or mail distribution, answering phones, or greeting clients during company wide lunch time
• Complete all paperwork and electronic work associated with position
• Keep work area neat and orderly
• Meet or exceed attendance expectations
• Communicate all concerns and work-related issues to supervisor
• Follow company policies and procedures
• Perform other duties assigned by management

• Proficient in Microsoft Office with intermediate Excel
• Understanding of cost accounting preferred
• Communication skills including phone and email etiquette, ability to receive and provide oral and written instruction through teammates, vendors, and management

• Sedentary position
• Ability to travel by various public and private transport methods
• 20/20 vision required with or without correction
• Use of hands 100% of the workday
• Ability to stand or walk 25% of the workday
• Twisting, bending, leaning frequently during the workday
• Office environment, occasional exposure to loud noises, dust, solvents, coolants, and oils