Compliance Administrator

Compliance Administrator

Job Purpose

The Compliance Administrator is responsible for supporting the company’s compliance, health & safety, and accreditation requirements. This role ensures that all regulatory obligations, training requirements, and compliance documentation are maintained, up to date, and effectively communicated across the business.

Key Responsibilities

Employee Onboarding & Training

* Coordinate onboarding compliance requirements for all new employees.

* Book mandatory training courses and refresher training as required.

* Monitor and manage training renewal schedules to ensure continuous compliance.

* Maintain accurate training records and certification logs.

Health & Safety Documentation

* Generate, issue, and maintain Risk Assessments.

* Prepare and distribute Toolbox Talks.

* Liaise with the company’s external Health & Safety Advisor to ensure policies and procedures remain compliant and up to date.

Compliance Equipment & Calibration

* Order and issue compliance-related equipment and PPE as required.

* Arrange for analysers and multifunction testers to be sent for calibration.

* Maintain calibration records and ensure certification is current.

Accreditations & Insurance

* Manage accreditation renewals and maintain supporting documentation.

* Track, chase, and update Public Liability Insurance records.

* Ensure all compliance documentation is current and accessible for audits or client requests.

Environmental & Waste Compliance

* Collate and send waste transfer notes.

* Maintain accurate environmental compliance records.

General Compliance Administration

* Maintain compliance databases

* Support audit preparation and provide documentation when required.

* Monitor compliance deadlines and proactively ensure timely completion.

* Communicate compliance updates and requirements across departments.

Skills & Experience

Essential:

* Previous experience in an administrative or compliance support role.

* Strong organisational skills with excellent attention to detail.

* Ability to manage multiple deadlines and priorities.

* Proficient in Microsoft Office (Excel, Word, Outlook).

* Strong written and verbal communication skills.

Desirable:

* Experience working within Health & Safety or a regulated environment.

* Knowledge of accreditation processes and compliance standards.

* Familiarity with training management system

Working hours 8am - 5pm