Supplier Assurance Assistant

Overview

PURPOSE & IMPACT: Provides administrative support to the Supplier Assurance Team, including the management of systems and accurate maintenance of documentation to enable the smooth running of the team and its activities.

• Provide day to day management and maintenance of the Supplier Assurance Systems
• Maintain up-to-date status of key documents including Approved Supplier lists, Audit Plan, Supplier Certifications, Procedures and other supplier assurance due diligence documentation
• Produce ad-hoc and regular reports to support investigations, issue resolution and supplier management decisions, including the provision of technical data and trend analysis as required
• Act as main contact point for the 3rd party Audit provider, liaising with both the Audit provider and Supplier Assurance Managers to ensure a smooth and seamless delivery of the Audit Plan
• Coordinate regular meetings with Audit provider, taking notes of the meetings including key decisions and actions
• Maintain and update Supplier Assurance due diligence governance process as required
• Support supplier onboarding and product launches by ensuring timely coordination and completion of Supplier Assurance gate keeping activities
• Work closely with FSQR Data & Analytics Team to produce Supplier Assurance dashboards and reports, and ensuring the integrity of supplier performance data and metrics

• Provide administrative support to the Head of Supplier Assurance in the creation of the annual third party audit plan
• Liaise with third party audit providers to ensure audits are planned, delivered, and followed up effectively
• Monitor delivery of the audit plan, providing status updates as required and escalating issues for resolution

• Experience of working in a food safety, quality assurance, or supplier assurance within FMCG or food manufacturing business
• Strong IT proficiency - including Office 365, data analysis and reporting tools (e.g. Power
  
  BI)
• Experience of using and maintaining cloud based systems (e.g. Quor QMS system)
• HACCP/Food Safety qualification desirable
• Experience working with third-party audit providers and/or global certification bodies desirable