Sample Management Associate

Overview

Position:
Sample Management Associate —

Location:

Woburn, MA (on-site) — Hourly Range: $24.00 - $29.00

Pharmaron is a global CRO (Contract Research Organization) helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services.

We're proud of the impact we make and just last year, we supported over 780 discovery projects, 1,000+ CMC programmes, and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules, ADCs, biologics, and gene therapies and we work with more than 3,000 global customers. To learn more, visit

As a Sample Management Associate, you will play a critical role in ensuring the accurate receipt, tracking, storage, and lifecycle management of biological samples, reagents, and laboratory materials. This position is ideal for someone who thrives in a regulated laboratory environment, values precision, and enjoys being a trusted operational partner to scientific teams. You will work hands-on with Watson LIMS, collaborate closely with laboratory and operations teams, and help maintain inspection-ready compliance in a fast-paced, high-quality research setting.

• Receive, inspect, and verify incoming shipments of laboratory supplies, chemicals, reagents, and study samples
• Log, track, and manage samples using Watson LIMS and Excel-based workflows
• Prepare sample manifests and maintain accurate records of sample location, storage conditions, transfers, and disposition
• Coordinate internal handling of biological samples including receipt, storage, inventory control, transfer, return, and destruction
• Obtain, review, and maintain Certificates of Analysis (CoAs) and Safety Data Sheets (SDS)
• Ensure all samples and containers are clearly labeled, properly stored, and compliant with cGxP requirements
• Monitor storage conditions, document excursions, and support corrective actions as needed
• Maintain the Receiving/Sample Management area in an inspection-ready state at all times
• Monitor inventory levels and order supplies to support ongoing laboratory operations
• Author, review, and update SOPs related to sample and reagent management
• Perform all work in compliance with GCP, GLP, GMP, internal SOPs, and sponsor requirements
• Support additional operational needs as assigned

• Associate's or Bachelor's degree preferred, but not required
• 2+ years of experience in laboratory sample, reagent, or materials management preferred
• Hands-on experience with LIMS systems (Watson LIMS strongly preferred)
• Strong proficiency in Microsoft Excel, including formulas such as XLOOKUP, CONCAT, and data validation
• Experience working in regulated environments (GLP/GMP) preferred
• Familiarity with handling biological and chemical samples
• Highly detail-oriented with strong organizational and documentation skills
• Ability to prioritize tasks, meet deadlines, and maintain accuracy in a fast-paced environment
• Strong written and verbal communication skills
• Commitment to safety, quality, and compliance
• Ability to lift and move materials up to 50 pounds

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China.

Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.

Collaborative Culture: You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. Employees Number One and Clients Centered are the core cultural values  culture, which sets…