Executive Administrator Coordinator; Onsite

Date Posted

United States of America

MA311:
Woburn MA 225 Presidential 225 Presidential Way Goddard Building 27, Woburn, MA, 01801 USA

Onsite

Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

DoD Clearance:
Secret

At Ray lucht, the foundation of everything we do is rooted in our values and higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

Raytheon’s Integrated Solutions Modeling & Architecture (ISMA) is seeking an Executive Administrator. This position provides executive-level administrative support to the Executive Director. The Assistant will be expected to work with and for others, building and maintaining relationships, as they work closely, accurately, and when necessary, independently, within broadly defined guidelines. The Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the leadership team.

A faster-than-average pace will be the norm for this position and a high attention to detail is critical, as work will often need to be handled quickly, correctly, and efficiently with little to no supervision, even when shifting circumstances might demand a reprioritization of tasks. Following up carefully, closely, and respectfully is required to ensure quality work products are delivered.

This is an onsite role located in Woburn, MA.

• Facilitate the efficient utilization of the leader’stime through development and coordination of a complex, constantly changing calendar of appointments, meetings, social engagements, and Raytheon functions with individuals and groups. Tasks include coordinating logistics, reports, materials and communications for calendar events.

• Keeping executive appraised of all matters requiring timely action

• Coordination with other administrative support staff within Raytheon and RTX and ensuring that the standards of professionalism and customer service reflect the values and service standards communicated by the leadership team.

• Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners in handling personal records, file, and similar confidential items.

• Manage high-level meeting preparation and execution. Tasks may include coordinating agenda items, finalizing materials, scheduling presentations, as appropriate, and preparing minutes.

• Work logistics around the classified conference rooms and classified VTC rooms.

• Supervise travel arrangements; manage reimbursements associated with business-related travel;
  Coordinates with Raytheon Travel on travel costs and finalization of Travel Authorizations and reimbursements.

• Typically requires an AA/AS degree, Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 4 years of relevant experience.

• Experience with Microsoft Office - Outlook, Excel, Word and PowerPoint, scheduling and Teams

• Ability to obtain Interim Secret U.S. government issued security clearance is required prior to start date.

• Active Secret clearance

• Recent experience as a senior administrative assistant

• Time management and organizational skills with attention to detail and responsive to customer needs and priorities

• Experience with internal and external senior leadership interactions.

• Excellent written and verbal communication skills, and the ability to interact effectively across all levels of employees, as well as communicate to external partners.

• Effective email and calendar management; managing complex schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and…