Logistics Specialist

Position Details

Title: Logistics Specialist

Classification: Salary, Exempt

Reports to: Director of Logistics

Position Type and Expected

Work Hours:

Core

Hours:

Monday - Friday 8am - 5pm. Fully Remote; up to 15% travel required. Application open to anyone located in the contiguous United States. Full Time.

About Schupan: We ve been creating sustainable material solutions since 1968. We want to positively impact our people, community, and planet every day. We believe our core values foster a culture of excellence through growth. Schupan expects all employees to perform their job duties and consistently follow the code of conduct, by exhibiting behaviors that reflect:
Integrity, Empowerment, Sustainability, and Compassion
.

• People-first culture
• Career advancement and growth opportunities
• Weekly pay
• Cell phone stipend
• Discretionary end-of-year bonus
• Medical, dental, company paid employee only dental, dental for dependents, company paid core vision for employee and family
• HSA, FSA, fitness incentives, wellness premium discount
• 401k and match eligibility, and PTO available Day 1
• Company-paid group life and AD&D, voluntary life, short and long-term disability
• Pet insurance, paid parental leave, tuition reimbursement, and EAP

The Logistics Specialist is responsible for executing logistics, customer service, and administrative tasks related to materials trading. This role is crucial in efficiently driving our logistics operations – maximizing profitability, mitigating risk, providing excellent customer service and responsiveness while ensuring proactive and clear communication across the necessary functional groups and partners. The individual is highly motivated, collaborative, detail-oriented, and can multi-task with a high sense of urgency.

NOTE:

This job description outlines key logistics team functions and is intentionally broad in scope to allow flexibility across domestic and international responsibilities. An individual’s workload will depend on experience, training, and business needs as market conditions change.

• Load Scheduling & Coordination: Coordinate with brokerage suppliers, consumers, and logistics vendors to schedule shipments in alignment with PO terms and conditions.
• Promptly schedule supplier loads upon request and proactively follow up on open orders; keeping commercial stakeholders informed of progress and seeking their support when necessary.
• Schedule and manage pickup and delivery appointments. Collaborates to maximize utilization and proactively communicates misses and recovery plans to the appropriate parties.
• Utilize established templates, processes, and systems to request bookings/tenders and appointments.
• Facilitate reallocations (or change of destinations) as directed to meet market demands with urgency and accuracy while minimizing cost impact.
• Assign logistics partners by prioritizing cost and balancing transit time, reliability, and service capability.
• Maintain and update required spreadsheets and systems in real time with attention to detail.

• Rate Management & Invoicing: Provides accurate and timely rate information to commercial professionals.
• Works closely with approved vendors to obtain multiple rates and maintains all quotes in our rate management platform.
• Identifies lanes suitable for long-term rate agreements and recommends accordingly.
• Maintains documentation and tracks accessorial charges on a load basis, confirming they are invoiced in accordance to any existing agreements or carrier/broker accessorial tables.
• Partners with commercial team to determine responsibility for incurred charges and instruct admin/accounts payable accordingly.
• Resolve freight-related discrepancies with vendors and internal teams, including invoice disputes. Communicating outcomes to relevant parties for payment and/or debits where appropriate.

• Documentation & Compliance: Prepare shipping documentation with accuracy and timeliness when necessary.
• Ensures accurate usage of HTS and Schedule B classifications at the time of booking.
• Facilitates compliance with regulatory agencies, customs and trade in coordination with customs brokers and internal Compliance Specialist and relevant partners.
• Und…