Studio & Operations Manager
Job in
Burford, Witney, Oxfordshire, OX28, England, UK
Listed on 2026-01-20
Listing for:
The Burford Recruitment Company Ltd
Full Time
position Listed on 2026-01-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
We are seeking an experienced and highly organised Studio & Operations Manager to oversee the day-to-day administration, scheduling, and operational management of a busy creative studio based on a private estate near Burford.
This is a hands-on role for a calm, proactive individual who thrives in a fast-paced production environment. You will be central to project coordination, studio operations, scheduling, and cost tracking, ensuring the studio runs smoothly and efficiently.
Key Responsibilities
Studio & Project Administration
* Act as the main point of contact for the studio
* Manage administration for multiple concurrent projects
* Maintain project documentation, schedules, and calendars
* Track milestones, timelines, and key commitments
Scheduling & Planning
* Oversee production schedules and key deliverables
* Maintain oversight of events, exhibitions, and fairs
* Coordinate production-related travel and logistics
Financial & Accounts Support
* Collate invoices, receipts, and expenses
* Track project costs, cashflow awareness, and upcoming payments
* Liaise with suppliers and accountants
* Support VAT reviews and cost categorisation
Office & Studio Operations
* Manage office supplies, equipment, archives, and filing
* Arrange couriers, collections, and logistics
Project Management & Systems
* Implement and manage project management software
* Track budgets, quotes, live costs, and production status
* Produce reports, Gantt charts, and forward plans
* Identify risks, clashes, and pinch points
Production Liaison & Records
* Liaise with registrars on consignments, loans, and documentation
* Maintain production records and archive systems (e.g. Canto, Artlogic)
* Manage production contacts and databases
IT, Building & Archive Support
* Provide basic IT troubleshooting and liaise with external support
* Ensure data is organised, backed up, and accessible
* Support studio building systems and estate coordination
* Help develop and maintain a structured, active archive
About You
* Highly organised with strong scheduling and multitasking skills
* Confident managing budgets, costs, and documentation
* IT-literate and systems-focused
* Calm, professional, discreet, and an excellent communicator
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